HOA Manager Assistant – Luxury Community Ops (San Jose)

Action Property Management; San Jose (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Training & development

Career growth

Team-oriented culture

Job summary

Action Property Management, a leader in HOA management, seeks a Manager Assistant for our AXIS luxury association in San Jose. You will support the Manager with daily operations, resident services, and staff supervision, ensuring smooth administrative workflows.

Compensation is $28.00–$30.00 per hour, with a typical schedule Monday–Friday, 8:00 AM–4:30 PM, and occasional overtime. Strong organizational and communication skills are essential.

Qualifications

• Must have high school diploma or GED.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Professional demeanor and discretion.
• Ability to adapt to flexible overtime when needed.

Responsibilities

• Provide administrative support including correspondence, scheduling and meeting preparation.
• Draft and distribute agendas, notices, emails, reports and minutes.
• Maintain vendor records, insurance documents, contacts, calendars and websites.
• Assist Manager with Action List items and updates; oversee invoicing with accounting.
• Order and maintain supplies; oversee front desk operations as needed.

Skills

Organizational skills

Communication

Multitasking

Strong writing skills

Professionalism

Education

High school diploma or GED

Tools

Microsoft Office Suite

Property management software

Job description

Action Property Management, a leader in HOA management, seeks a Manager Assistant for our AXIS luxury association in San Jose. You will support the Manager with daily operations, resident services, and staff supervision, ensuring smooth administrative workflows.

Compensation is $28.00–$30.00 per hour, with a typical schedule Monday–Friday, 8:00 AM–4:30 PM, and occasional overtime. Strong organizational and communication skills are essential.