HOA Operations Coordinator

Action Property Management, Inc.; San Jose (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Training programs

Career growth

Culture of excellence

Job summary

Action Property Management, Inc. is seeking a Manager Assistant for our luxury AXIS association in San Jose. The role supports the Manager with day-to-day operations, resident services, and onsite staff supervision.

The position offers an hourly wage of $28.00–$30.00 depending on experience, with a Monday– Friday schedule from 8:00 AM to 4:30 PM and occasional overtime requirements. Join a team dedicated to integrity and excellence.

Qualifications

• Must be over 18 and pass a pre-employment background check and drug screening.
• Minimum of 2 years of office experience; HOA or residential property management preferred.
• Excellent organizational, communication, and multitasking skills.
• Strong judgement, professionalism and customer service focus.
• Demonstrates confidentiality and diplomacy when handling challenging situations.
• Must be flexible and willing to work occasional overtime.
• Strong writing skills.
• Proficiency in Microsoft Office Suite and property management software.

Responsibilities

• Provide administrative support including correspondence, scheduling and meeting preparation.
• Draft and distribute agendas, notices, email blasts, reports and meeting minutes.
• Maintain vendor records, insurance documents, contacts, calendars and websites.
• Assist the assigned Manager with Action List items and updates.
• Maintain and process all Association invoices and coordinate with accounting for proper billing.
• Order and maintain supplies.
• Assist Management with training, supervising and scheduling the front desk staff.

Skills

Organizational skills

Communication skills

Multitasking

Strong writing

Education

High school diploma or GED

Tools

Microsoft Office Suite

Property management software

Job description

Action Property Management, Inc. is seeking a Manager Assistant for our luxury AXIS association in San Jose. The role supports the Manager with day-to-day operations, resident services, and onsite staff supervision.

The position offers an hourly wage of $28.00–$30.00 depending on experience, with a Monday– Friday schedule from 8:00 AM to 4:30 PM and occasional overtime requirements. Join a team dedicated to integrity and excellence.