HOA Manager Assistant — Admin & Resident Services

Actionlife

San Jose (CA)

On-site

USD 39,000 - 44,000

Full time

9 days ago

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Benefits offered by this job

Comprehensive health benefits

Paid time off

Hospitality and property management培训

Opportunities for career growth

Values-driven culture

Job summary

Action Property Management in San Jose is seeking a Manager Assistant to support the Manager in day-to-day HOA operations, serving as a key liaison for community information and resident services. This role also assists in supervising onsite staff and ensures efficient administrative support across departments.

The position offers $28.00 per hour and a Monday–Friday schedule from 8:00 AM to 4:30 PM, with occasional overtime when needed.

Qualifications

Must have high school diploma or GED.
Minimum of 2 years of office experience; HOA or residential property management, hotel, or related industry preferred.
Excellent organizational, communication, and multitasking skills.
Strong writing skills and professional customer service focus.
Proficiency in Microsoft Office Suite and property management software.

Responsibilities

Provide administrative support including correspondence, scheduling and meeting preparation.
Draft and distribute agendas, notices, email blasts, reports and meeting minutes.
Maintain vendor records, insurance documents, contacts, calendars and websites.
Assist the assigned Manager with Action List items and updates.
Maintain and process all Association invoices and coordinate with accounting for proper billing.
Order and maintain supplies.
Assist Management with training, supervising and scheduling the front desk staff.