HOA Compliance & Standards Specialist

Seabreeze Management Company Inc; Las Vegas (NV); On-site; USD 65,000 - 90,000; Full time

Job summary

Seabreeze Management Company in Las Vegas, NV, seeks a Compliance Officer to enforce governing documents and standards across a large residential and commercial portfolio. You will conduct inspections, document violations, coordinate hearings, and maintain accurate compliance records to preserve community values and resident confidence.

You will prepare reports, assist with hearings, and collaborate with maintenance, security, and admin teams to implement policy updates and continuous process

Qualifications

• 2 years of customer service experience in a client-facing role
• Excellent verbal and written communication skills
• Able to exercise diplomacy and tact.
• Possess good problem-solving skills.
• Must utilize discretion in managing highly confidential or sensitive information.
• Strong interpersonal skills; able to work with all levels of management and clients.
• Ability to read, understand, and implement established policies and procedures.
• Working knowledge of Microsoft Word, Outlook, Excel and property management software (ex CINC)
• Qualified candidates will have a working knowledge of management practices, Association CC&Rs, and Bylaws.
• Must have valid Nevada Driver's License and state mandated vehicle insurance
• Must have reliable vehicle for community inspections

Responsibilities

• Conduct routine community inspections of residential lots, common areas, streets, amenities, and other Association-controlled areas to identify potential violations or maintenance concerns.
• Review and apply the Association’s governing documents, architectural standards, rules, policies, and Board-approved enforcement procedures in a consistent and objective manner.
• Document observed violations with clear notes, dates, locations, photographs where appropriate, and supporting records in the Association’s management or compliance tracking system.
• Prepare, issue, and track violation notices, courtesy reminders, hearing notices, compliance deadlines, fine recommendations, and closure communications in accordance with established procedures.
• Communicate professionally with homeowners, residents, tenants, vendors, committee members, and Board representatives regarding compliance matters.
• Coordinate follow-up inspections to confirm whether violations have been corrected and update records accordingly.
• Assist with scheduling and preparing materials for compliance hearings, architectural review meetings, committee meetings, and Board meetings as needed.
• Prepare regular compliance reports, dashboards, case summaries, aging reports, and trend analyses for management and the Board.
• Prepares the hearing agendas, reports, and materials for Covenants, Sub-Covenants, and Executive Board Meetings.
• Maintain accurate, organized, and confidential records related to inspections, violations, homeowner correspondence, hearings, appeals, fines, and enforcement actions.
• Identify recurring compliance issues and recommend process improvements, education opportunities, communication campaigns, or policy updates for management consideration.
• Partner with maintenance, landscape, security, architectural, and customer service teams to resolve issues that affect community appearance, safety, and standards.
• Respond to homeowner inquiries and complaints in a timely, courteous, and solutions-oriented manner while maintaining neutrality and confidentiality.
• Monitor compliance with architectural approvals, construction rules, signage requirements, parking restrictions, landscape standards, exterior maintenance requirements, use restrictions, and other community standards.
• Support onboarding and education efforts for new homeowners, residents, and tenants regarding Association rules and compliance expectations.
• Perform other related duties as assigned to support Association operations.

Skills

Customer service

Communication

Diplomacy

Problem solving

Discretion

Interpersonal skills

Policy comprehension

MS Word/Outlook/Excel

Property management software (CINC)

Education

High School Diploma

Tools

Microsoft Word

Outlook

Excel

CINC (Property management software)

Job description

Seabreeze Management Company in Las Vegas, NV, seeks a Compliance Officer to enforce governing documents and standards across a large residential and commercial portfolio. You will conduct inspections, document violations, coordinate hearings, and maintain accurate compliance records to preserve community values and resident confidence.

You will prepare reports, assist with hearings, and collaborate with maintenance, security, and admin teams to implement policy updates and continuous process