HOA Community Admin & Events Coordinator

Action Property Management; San Francisco (CA); On-site; USD 77,366,000 - 80,231,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Training & development

Career growth opportunities

Job summary

Action Property Management is seeking a Community Administrative Coordinator for The Infinity in San Francisco. The role involves front-desk reception, resident relations, onboarding, amenity management, event planning, and records handling.

Responsibilities include coordinating move-ins/outs, managing resident calendars, and supporting budgeting for events. Strong communication and organizational skills are essential for success in this fast-paced HOA environment.

Qualifications

• Must be at least 18 years old and pass background/drug screening.
• High School Diploma or equivalent required; Bachelor's degree preferred.
• Minimum of 6 months relevant experience; HOA/hospitality/service experience preferred.
• Strong written and verbal communication skills; grammar and composition important.
• Familiarity with office equipment; proficient with Microsoft Office.
• Dependable, punctual, professional, and organized.

Responsibilities

• Serve as the primary point of contact for residents, vendors, and guests via phone, email, and in-person inquiries.
• Monitor and manage core inboxes and route inquiries to appropriate teams.
• Create and distribute communications using Canva and Constant Contact.
• Provide ongoing resident support and curate a vendor recommendations list.
• Manage new resident onboarding and welcome materials; oversee move-ins/outs.
• Plan, execute, host, and budget for resident events and activities.
• Maintain accurate office and building records for 655 units; handle forms and accounting tasks.
• Maintain office organization, supplies, and vendor relationships.

Skills

Communication skills

Microsoft Office

Organizational skills

Customer service

Event coordination

Education

High School Diploma or equivalent

Bachelor's Degree preferred

Tools

Canva

Constant Contact

Job description

Action Property Management is seeking a Community Administrative Coordinator for The Infinity in San Francisco. The role involves front-desk reception, resident relations, onboarding, amenity management, event planning, and records handling.

Responsibilities include coordinating move-ins/outs, managing resident calendars, and supporting budgeting for events. Strong communication and organizational skills are essential for success in this fast-paced HOA environment.