HOA Bookkeeper & Administrative Specialist

Kw-Property-Management-; Groveland (FL); Vor Ort; USD 27.000 - 39.000; Vollzeit

Zusammenfassung

Kw-Property-Management- in Groveland, FL is seeking a full-time accounting specialist to handle bookkeeping, accounts payable and related financial records for the association. You will review invoices, code entries, and support monthly close.

The role requires strong Microsoft Office skills, experience with ClickPay or Club Automation, and a customer-service mindset to assist residents and vendors while maintaining confidentiality and accuracy in financial data.

Qualifikationen

• At least one year of experience in bookkeeping, accounting support, administration, property management, or a related position.
• Working knowledge of routine bookkeeping processes, financial recordkeeping, and commonly used business applications, including Microsoft Office.
• Strong attention to detail and the ability to maintain accuracy across multiple systems.
• Ability to organize work, assess priorities, manage competing deadlines, and follow through on outstanding items.
• Strong written, verbal, and listening skills, with the ability to serve a diverse, multicultural population.
• Professional customer-service skills and the ability to handle sensitive or difficult conversations calmly.
• Accurate keyboarding ability of approximately 45–50 words per minute.
• Ability to work independently within established procedures and collaboratively with management, accounting personnel, and operational teams.
• Ability to follow written and verbal instructions and maintain confidentiality.

Aufgaben

• Receive, date-stamp, review, code, scan, and enter Association invoices into the appropriate accounting systems.
• Route invoices for required departmental review and approval; process or submit payments in accordance with established procedures and authorization limits.
• Verify supporting documentation, general ledger coding, and approval completeness; research discrepancies and coordinate corrections.
• Maintain organized, accurate, and readily retrievable financial records, payment documentation, and supporting schedules.
• Maintain and update owner, property, vendor, and financial information across applicable databases and systems.
• Complete daily, weekly, and recurring accounting-support tasks within established deadlines.
• Review daily revenue activity in Club Automation, Silverware POS, and other designated systems.
• Reconcile end-of-day checks, payment records, house-account activity, and departmental revenue reports.
• Investigate cash-drawer, point-of-sale, and payment discrepancies; document findings and coordinate resolution with the appropriate departments.
• Process and record check deposits and payments associated with The Grille, Fitness, Lifestyle events, gift cards, and other Association operations.

Kenntnisse

MS Office Advanced

Ausbildung

High School or better.

Tools

ClickPay

Club Automation

Silverware POS

Excel

Jobbeschreibung

Kw-Property-Management- in Groveland, FL is seeking a full-time accounting specialist to handle bookkeeping, accounts payable and related financial records for the association. You will review invoices, code entries, and support monthly close.

The role requires strong Microsoft Office skills, experience with ClickPay or Club Automation, and a customer-service mindset to assist residents and vendors while maintaining confidentiality and accuracy in financial data.