HOA Accounts Receivable Specialist

Seacrest Services, Inc; West Palm Beach (FL); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health, dental, and life insurance

401(k) plan

Vacation and holiday pay

Job summary

Seacrest Services seeks an HOA Accounts Receivable Specialist to process homeowner payments, maintain ledgers, and support collections and month-end reporting. You will collaborate with boards, managers, and homeowners in a fast-paced environment with a Monday–Friday, 8:00 AM–5:00 PM schedule.

Responsibilities include posting payments, reconciling activity, and assisting with payment plans and account reconciliations across multiple associations.

Qualifications

• Two years of accounts receivable, bookkeeping, or related accounting experience.
• High school diploma or equivalent; associate degree preferred.
• Proficiency with Microsoft Excel, Outlook, and electronic payment systems.
• Strong reconciliation, research, and problem-solving with high accuracy.
• Ability to manage multiple associations and meet deadlines.
• Strong written and verbal communication; handle confidential financial information.
• Experience in community association or real estate accounting preferred.
• Experience with Vantaca or similar software preferred.

Responsibilities

• Post homeowner payments via lockbox, ACH, card, and other methods.
• Reconcile payment activity; research unapplied cash and discrepancies.
• Maintain homeowner ledgers; process adjustments, credits, late fees, and interest.
• Review delinquency/aging reports; coordinate with managers and attorneys as needed.
• Respond to inquiries about balances, payments, and delinquencies.
• Prepare account histories, statements, ledgers, and supporting docs; assist with payments and reconciliations.
• Support new property transitions by reviewing balances and setting up AR info.
• Document research, approvals, and corrections following procedures and controls.
• Assist month-end close with AR reconciliations and reporting.
• Manage accounts across multiple associations with deadlines and priorities.

Skills

Accounts receivable

Bookkeeping

Microsoft Excel

Attention to detail

Communication skills

Education

Associate degree preferred

High school diploma or equivalent

Tools

Vantaca

Property management software

Job description

Join Seacrest Services as an HOA Accounts Receivable Specialist and help keep the financial operations of condominium and homeowners’ associations running accurately and efficiently. As part of a collaborative, experienced association accounting team that values exceptional service and professional growth, you will process payments, maintain homeowner accounts, resolve discrepancies, and support collections and month-end reporting. You will work closely with accounting colleagues, property managers, association Boards, and homeowners in a fast-paced, deadline-driven environment. The schedule is Monday through Friday, 8:00 AM–5:00 PM.

Responsibilities

• Accurately post homeowner payments received through lockbox, ACH, credit card, and other payment methods.
• Reconcile payment activity and research unapplied cash, returned payments, discrepancies, and account variances.
• Maintain accurate homeowner ledgers and assessment charges; process approved adjustments, credits, late fees, and interest according to association policies.
• Review delinquency and aging reports, identify accounts needing follow-up, and coordinate with property managers and collection attorneys as needed.
• Respond professionally and tactfully to homeowner, Board, and management inquiries about balances, payments, and delinquencies.
• Prepare account histories, statements, ledgers, and supporting documentation; assist with payment plans, account reconciliations, and collection status updates.
• Support new property transitions by reviewing homeowner balances and setting up accounts receivable information.
• Document account research, approvals, and corrections while following established accounting procedures and internal controls.
• Support month-end close through accounts receivable reconciliations, reporting, and other assigned accounting projects.
• Manage accounts across multiple associations, balancing deadlines and priorities with accuracy and timely follow-up.

Qualifications

• At least two years of accounts receivable, bookkeeping, or related accounting experience.
• High school diploma or equivalent required; associate degree in accounting or business preferred.
• Proficiency with Microsoft Excel, Outlook, and electronic payment systems.
• Strong reconciliation, research, and problem-solving skills, with a high level of accuracy and attention to detail.
• Ability to organize work across multiple associations, manage competing priorities, and meet deadlines.
• Strong written and verbal communication skills and the ability to handle confidential financial information professionally.
• Community association, property management, or real estate accounting experience preferred.
• Experience with Vantaca or similar property management accounting software preferred.

Compensation

$25 per hour.

Benefits

• Health, dental, and life insurance
• Short-term and long-term disability coverage
• 401(k) plan
• Vacation and holiday pay

Seacrest Services is an equal opportunity employer and a drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.