HOA AR Specialist - Accurate, Growth-Oriented Role

Seacrest-Services,-Inc; West Palm Beach (FL); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Health, dental, and life insurance

401(k) plan

Vacation and holiday pay

Job summary

Seacrest Services seeks an HOA Accounts Receivable Specialist to process homeowner payments, maintain ledgers, and support collections and month-end reporting. You will collaborate with boards, managers, and homeowners in a fast-paced environment with a Monday–Friday, 8:00 AM–5:00 PM schedule.

Responsibilities include posting payments, reconciling activity, and assisting with payment plans and account reconciliations across multiple associations.

Qualifications

• Two years of accounts receivable, bookkeeping, or related accounting experience.
• High school diploma or equivalent; associate degree preferred.
• Proficiency with Microsoft Excel, Outlook, and electronic payment systems.
• Strong reconciliation, research, and problem-solving with high accuracy.
• Ability to manage multiple associations and meet deadlines.
• Strong written and verbal communication; handle confidential financial information.
• Experience in community association or real estate accounting preferred.
• Experience with Vantaca or similar software preferred.

Responsibilities

• Post homeowner payments via lockbox, ACH, card, and other methods.
• Reconcile payment activity; research unapplied cash and discrepancies.
• Maintain homeowner ledgers; process adjustments, credits, late fees, and interest.
• Review delinquency/aging reports; coordinate with managers and attorneys as needed.
• Respond to inquiries about balances, payments, and delinquencies.
• Prepare account histories, statements, ledgers, and supporting docs; assist with payments and reconciliations.
• Support new property transitions by reviewing balances and setting up AR info.
• Document research, approvals, and corrections following procedures and controls.
• Assist month-end close with AR reconciliations and reporting.
• Manage accounts across multiple associations with deadlines and priorities.

Skills

Accounts receivable

Bookkeeping

Microsoft Excel

Attention to detail

Communication skills

Education

Associate degree preferred

High school diploma or equivalent

Tools

Vantaca

Property management software

Job description

Seacrest Services seeks an HOA Accounts Receivable Specialist to process homeowner payments, maintain ledgers, and support collections and month-end reporting. You will collaborate with boards, managers, and homeowners in a fast-paced environment with a Monday–Friday, 8:00 AM–5:00 PM schedule.

Responsibilities include posting payments, reconciling activity, and assisting with payment plans and account reconciliations across multiple associations.