Junior Accounting Specialist

Artemis Lifestyles; Kissimmee (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Professional office environment

In-office Monday–Friday

Job summary

Artemis Lifestyles in Kissimmee, FL is seeking a Junior HOA Accounting Specialist to support daily financial operations for homeowners' associations. You will help maintain ledgers, process invoices, and handle homeowner billing while collaborating with managers and vendors.

This entry-level role emphasizes accuracy, timely transaction processing, and customer service, with training from senior staff. The position is in-office, Monday through Friday, offering a hands-on environment to develop

Qualifications

• Associate degree in Accounting/Finance or related field preferred.
• 0-2 years in accounting, bookkeeping, or administrative accounting.
• Experience with HOA, property management, banking, or customer service preferred.
• Proficiency in Excel and basic accounting principles.

Responsibilities

• Maintain accurate general ledger records for assigned HOAs.
• Process accounts payable and code vendor invoices.
• Handle homeowner assessments, payments, and account research.
• Perform bank reconciliations and assist with financial statements.
• Support audits, tax prep, and documentation gathering.

Skills

Attention to detail

Microsoft Excel

Communication skills

Multitasking

Team player

Education

Associate degree in Accounting

Bachelor’s degree in Accounting or Finance

Tools

CINC

Strongroom

QuickBooks

Job description

The Junior HOA Accounting Specialist supports the financial operations of homeowners’ associations by assisting with day-to-day accounting functions, maintaining accurate financial records, and ensuring timely processing of transactions. This entry-level role works closely with senior accounting staff, community association managers, board members, and homeowners to support accurate reporting, compliance, and excellent customer service.

Essential Duties and Responsibilities

• Assist in maintaining accurate general ledger records for assigned homeowners’ associations.
• Process accounts payable transactions, including coding and entering vendor invoices.
• Assist with accounts receivable functions, including homeowner assessments, payments, and account research.
• Perform bank account reconciliations and assist with reconciling reserve and investment accounts.
• Prepare and post routine journal entries under the guidance of senior accounting staff.
• Support the preparation of monthly financial statements, balance sheets, income statements, and variance reports.
• Assist with homeowner billing, collections, late fees, payment plans, and account correspondence in accordance with HOA policies.
• Maintain accurate homeowner account records and update accounting software systems as needed.
• Research and respond to basic financial inquiries from homeowners, board members, vendors, and community managers.
• Support annual audits, reviews, and tax preparation by gathering and organizing required documentation.
• Identify discrepancies and escalates accounting issues to senior accounting staff for resolution.
• Participate in process improvement initiatives and special projects as assigned.
• Perform other duties as assigned.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Bachelor’s degree in Accounting or Finance is a plus.
• 0-2 years of accounting, bookkeeping, accounts payable, accounts receivable, or administrative accounting experience.
• Internship, HOA, property management, banking, or customer service experience preferred.
• Basic understanding of accounting principles and financial reporting.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting software systems preferred; experience with CINC, Strongroom, QuickBooks, or similar software is a plus.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple tasks and prioritize competing deadlines.
• Strong written, verbal, and interpersonal communication skills.

Preferred Skills & Attributes

• Interest in developing a career in community association or property management accounting.
• Ability to analyze information and identify discrepancies.
• Strong organizational and time-management skills.
• Customer-service mindset when interacting with homeowners, board members, and vendors.
• Ability to maintain confidentiality and handle sensitive financial information.
• Collaborative team player with a willingness to learn and accept feedback.
• Positive attitude and strong work ethic.
• Familiarity with HOA governing documents and assessment structures is a plus, but not required.
• In-office position, Monday through Friday.
• Professional office environment with frequent interaction with community managers, homeowners, board members, and vendors.
• Regular use of computers, accounting software, telephones, and other office equipment.

Physical Requirements

• Ability to sit and work at a computer for extended periods of time.
• Ability to stand, walk, bend, stoop, and reach as needed to perform routine office and administrative duties.
• Ability to occasionally lift and carry files, office supplies, and other materials weighing up to 25 pounds.
• Ability to use a computer, keyboard, mouse, telephone, calculator, scanner, copier, and other standard office equipment.