HIV Surveillance Data Analyst (Field & Registry)

State of Florida; Orlando (FL); On-site; USD 40,000 - 42,000; Full time

Benefits offered by this job

Annual and sick leave benefits

State Group Insurance coverage options

Retirement plan options with employer

Flexible Spending Accounts

Tuition waivers

Job summary

State of Florida in Orlando is seeking an HIV/AIDS Surveillance Data Processing / NIR Coordinator within the Department of Health. The role focuses on receiving, processing, verifying and analyzing surveillance data for Area 7A, managing lab and case information, and ensuring timely reporting per state and federal guidelines.

The ideal candidate will have strong data management and confidentiality skills, experience with public health surveillance systems, and the ability to work across offices

Qualifications

• Knowledge of data collection, entry, analysis, and reporting.
• Knowledge of HIV/AIDS, STDs, Hepatitis, and related public health issues.
• General knowledge of medical terminology.
• Skill in reviewing and interpreting medical records.
• Ability to work independently and maintain strict confidentiality.
• Skill in preparing accurate reports and summaries.
• Ability to analyze surveillance data and identify discrepancies.
• Ability to establish and maintain effective working relationships.
• Strong verbal and written communication skills.
• Ability to prioritize tasks and manage workload.
• Proficiency in using surveillance databases (eHARS, PRISM, CAREWare, DOC, HM).
• General clerical task proficiency.
• Ability to maintain organized documentation and support unit operations.

Responsibilities

• Receive and process electronic and paper HIV/AIDS laboratory reports.
• Conduct record searches, scan, upload, and prepare cases for initial data entry and updates.
• Review case report forms for completeness, accuracy, and required documentation.
• Maintain secure HIV/AIDS registries for Orange, Osceola, and Seminole counties.
• Log and track data requests; follow up with reporting sources to resolve discrepancies.
• Conduct periodic registry audits to maintain data accuracy and completeness.
• Provide clerical and administrative support to the Surveillance Unit.
• Perform medical record reviews at hospitals, clinics, correctional facilities, nursing homes, and other relevant sites.
• Maintain ongoing communication with providers and agencies to ensure timely and accurate case reporting.
• Ensure confidentiality and data security in all aspects of work.
• Prepare surveillance reports, case updates, and quarterly activity summaries.
• Develop and maintain working relationships with county health departments, hospitals, physicians, nurses, case managers, and community partners.
• Respond to data requests within required timeframes and provide technical assistance as needed.
• Support special epidemiological investigations as requested by the Department of Health or CDC.
• Investigate HIV/AIDS cases reported with No Identified Risk to obtain missing risk information.
• Contact reporting providers and request medical records from clinics, hospitals, and testing sites.
• Conduct database searches using STARS, eHRS, HMS, Merlin database, and Axiom reporting system.
• Document and coordinate Non‑Identified Risk reclassification (NIR) and submit monthly reports to the State Health Office.
• Identify providers with high NIR rates and assist with technical assistance workshops.
• Arrange and conduct NIR interviews at locations convenient for clients and providers.
• Complete and submit NIR questionnaires to the State NIR Coordinator.
• Other duties as assigned.

Skills

Data collection

Data entry

Data analysis

Reporting

Confidentiality

Verbal and written communication

Independent work

Public health surveillance

Tools

eHARS

PRISM

CAREWare

DOC

Merlin

Axiom

Job description

State of Florida in Orlando is seeking an HIV/AIDS Surveillance Data Processing / NIR Coordinator within the Department of Health. The role focuses on receiving, processing, verifying and analyzing surveillance data for Area 7A, managing lab and case information, and ensuring timely reporting per state and federal guidelines.

The ideal candidate will have strong data management and confidentiality skills, experience with public health surveillance systems, and the ability to work across offices