Historic Facilities Project Manager

Henry Morrison Flagler Museum; Florida; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

The Henry Morrison Flagler Museum is seeking a Project Coordinator to support the Director of Facilities through administration, organization, and project documentation. You will help manage renovation and capital projects, maintain schedules, budgets, and communications with contractors and vendors to ensure safety, compliance, and timely completion.

You will preserve historic records, organize files and archival material, and coordinate with curatorial staff to support preservation,

Qualifications

• Experience providing administrative and organizational support in construction, including support for multiple projects or senior-level responsibilities.
• Proficiency with the Microsoft Office suite, including Excel; Acrobat; and shared file management applications.
• Excellent written communication, proofreading, and professional correspondence skills.
• Strong attention to detail and ability to organize complex information.
• Ability to manage competing priorities, deadlines, and action items with limited supervision.
• Strong digital file-management and records-organization skills.
• Preferred: experience in museums, historic preservation, architecture, design, archives, or construction administration.

Responsibilities

• Manage the Director’s email, correspondence, schedule, documents, deadlines, and follow-up.
• Draft, edit, and format letters, memoranda, reports, meeting materials, and project correspondence.
• Maintain organized digital and physical department files.
• Coordinate contractors, vendors, and internal stakeholders.
• Help ensure compliance with plans, contracts, permits, building codes, accessibility, safety, and organizational policies.
• Coordinate records-retention and archival-transfer standards.

Skills

Administrative support

Construction coordination

Microsoft Office (Excel)

Proofreading

Records management

Attention to detail

Tools

Microsoft Office

Acrobat

Shared file management apps

Job description

The Henry Morrison Flagler Museum is seeking a Project Coordinator to support the Director of Facilities through administration, organization, and project documentation. You will help manage renovation and capital projects, maintain schedules, budgets, and communications with contractors and vendors to ensure safety, compliance, and timely completion.

You will preserve historic records, organize files and archival material, and coordinate with curatorial staff to support preservation,