Hiring: Real Estate Assistant

LandGuys, LLC; Springfield (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in real estate is seeking an Entry-Level Real Estate Assistant in Springfield, IL. This role offers hands-on experience in listing coordination, inventory management, and customer service. Ideal for a self-starter eager to grow in the real estate industry. The position requires strong attention to detail, organization skills, and effective communication. Applicants should have a high school diploma, with a preference for those holding a bachelor’s degree. This is an in-office role with no remote work available.

Qualifications

• 0–2 years of experience in real estate, administration, or data entry.
• Attention to detail and organization skills are crucial.

Responsibilities

• Upload and maintain property listings on the company website.
• Respond to agent inquiries and assist with listing-related troubleshooting.
• Monitor inventory levels and restock as needed.

Skills

Attention to Detail

Organization

Communication

Customer Service

Problem Solving

Education

High school diploma or equivalent

Bachelor’s degree in Business, Marketing, or Real Estate

Tools

Microsoft Office 365

Job description

• Location: Springfield, IL (remote work is not available)
• Job Type: Hourly (35-40 hours/week)

Overview: LandGuys is seeking a proactive and detail-oriented Entry-Level Real Estate Assistant to support our real estate and retail operations. This role offers hands-on experience in listing coordination, retail inventory management, administrative support, and customer service. Ideal for a self-starter looking to grow within the real estate industry.

Responsibilities

1. Listing Coordination

Listing Upload & Management:

• Upload and maintain property listings on the company website and third-party platforms.
• Ensure accuracy of property details, pricing, descriptions, and media.
• Maintain consistent branding, formatting, and quality in all listing presentations.

Media & Content Coordination:

• Organize and upload finalized property media (photos, videos, virtual tours).
• Coordinate with marketing department to have flyers, graphics, signage, and brochures created.
• Collect and manage client testimonials for use on websites, social media, and print materials.
• Assist with updates to weekly newsletters and other digital marketing content.

Data Entry & Quality Control:

• Verify listing details such as square footage, amenities, and zoning for accuracy.
• Track and update listing status (e.g., active, pending, sold, expired).
• Ensure all listings comply with MLS rules and local real estate regulations.

Customer & Agent Support:

• Respond to agent inquiries and assist with listing-related troubleshooting.
• Communicate with agents to gather missing property information.
• Provide updates on listing performance and analytics.

Administrative & CRM Tasks:

• Maintain accurate records of listings, agreements, and client communications.
• Update internal databases and CRM platforms with current property and client data.

Inventory Management:

• Monitor inventory levels and restock as needed to ensure product availability.
• Receive, inspect, and log incoming shipments.
• Organize stockrooms for efficient product access and workflow.
• Conduct routine inventory audits and resolve discrepancies.
• Assemble and package real estate marketing materials, promotional items, and mailers.
• Coordinate shipping logistics to ensure timely and cost-effective deliveries.
• Process orders for retail and branded materials.
• Track shipments and update client databases with relevant information.

3. General Office Support

• Sort and process incoming mail and deliveries.
• Maintain a clean and professional office appearance.
• Assist with other administrative tasks as needed.

Schedule

• Hours: Monday–Friday, 8:00 AM – 4:00 PM
• Schedule Type:Full-time hourly (35-40 hours/week), hourly position with consistent daytime hours and potential for additional hours, as needed
• On-Site: This role is an in-office position based in Springfield, IL. Remote work is not available.

Requirements

Education & Experience:

• High school diploma or equivalent required; Bachelor’s degree in Business, Marketing, or Real Estate is a plus.
• 0–2 years of experience in real estate, administration, or data entry (internship experience or exposure to listing platforms preferred).
• Attention to Detail: Accuracy in listing data and inventory tracking.
• Organization: Ability to manage multiple priorities and stay on top of deadlines.
• Communication: Strong written and verbal skills.
• Customer Service: Professional and helpful in interactions with agents and clients.
• Physical Stamina: Comfortable lifting inventory boxes and handling shipping materials.
• Problem Solving: Able to respond quickly to issues like listing errors or fulfillment delays.

Preferred Qualifications:

• Familiarity with real estate CRM software, inventory tools, or e-commerce platforms.
• Experience with shipping logistics (UPS, FedEx, USPS).
• Proficiency with Microsoft Office 365 and Apple products.

How to Apply:

To apply for the Real Estate Assistant position with LandGuys, please submit your resume outlining your qualifications, experience, and why you are passionate about joining our team to [e-mail] . We look forward to reviewing your application and discussing this exciting opportunity further.

Note:This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of responsibilities, duties, and skills required. Responsibilities may evolve and change over time based on business needs and individual performance.

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Licensed in IL (481.013889) | LandGuys, LLC of Illinois, DBA LandGuys - Designated Managing Broker, Scott Whittington (471.020662)

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