Hiring: Part-Time Office Assistant

Malaga County Water District; Fresno (CA); On-site; USD 24,796 - 27,552; Part time

Job summary

Malaga County Water District is seeking a part-time Office Assistant to support daily administrative tasks and assist with customer utility payments. The role reports to the District Clerk and Accounting Clerk and involves basic clerical duties for office staff.

Responsibilities include answering phones, greeting visitors, processing payments, and assisting with mail, records, and rentals. Requires 1 year of Office Assistant experience and bilingual English/Spanish, plus a CA driver’s license.

Qualifications

• At least 1 year of experience in an Office Assistant role.
• Basic proficiency with Microsoft Office, Word, and Excel.
• Bilingual in English and Spanish.
• High School diploma or equivalent.
• Valid California driver’s license.
• Strong organizational skills and dependability.

Responsibilities

• Answer phone calls, route messages to the correct staff members, and handle basic email correspondence.
• Greet visitors and customers in a professional manner.
• Accept payments and issue receipts; secure and account for cash payments.
• Mail and deliveries: sort and distribute incoming mail and packages, including assisting in mailing billing at month-end.
• Compile, copy, file and sort business records and transactions.
• Assist the District Clerk and Accounts Clerk as necessary.
• Coordinate and process reservations, agreements, and payments for community center and park rentals.

Skills

Bilingual English/Spanish

Strong organizational skills

Dependable

Education

High School diploma or equivalent

Tools

Microsoft Office

Word

Excel

Job description

The Malaga County Water District is accepting applications for a part-time Office Assistant. Reporting directly to the District Clerk and Accounting Clerk, this role is responsible for handling daily administrative tasks, processing customer utility payments, and providing general clerical support to office staff.

Key Responsibilities

• Communication: Answer phone calls, route messages to the correct staff members, and handle basic email correspondence. Communicate with customers to answer questions and address complaints/inquiries.
• Greet visitors and customers in a professional manner.
• Accept payments and issue receipts.
• Secure and account for cash payments.
• Mail & Deliveries: Sort and distribute incoming mail and packages, including assistance in mailing billing at the end of each month.
• Compile, copy, file and sort business records and transactions.
• Assist the District Clerk and Accounts Clerk as necessary.
• Coordinate and process reservations, agreements, and payments for community center and park rentals.

Required Qualifications

• Possess minimum one (1) year of experience in an Office Assistant role.
• Basic proficiency with computer systems and standard software (Microsoft Office, Word, Excel).
• Bilingual in English and Spanish.
• High School diploma or equivalent.
• Valid California driver's license.
• Strong organizational skills and dependability.

Salary and Benefits

• Starting salary range: $18-20/hour depending on qualifications and experience.