Administrative Assistant – East County AWP

San Diego County Water Authority; Santee (CA); On-site; USD 70,000 - 120,000; Full time

Job summary

Padre Dam Municipal Water District seeks an Administrative Assistant who thrives in a fast-paced environment and can manage multiple priorities with discretion. You will support departments, prepare correspondence and reports, coordinate meetings, and maintain records using Microsoft Office 365.

The ideal candidate has a HS diploma or GED (or an associate’s degree) and at least four years of administrative experience, plus strong communication and customer service skills.

Qualifications

• High School Diploma or GED or Associate’s Degree in related field.
• Four years of progressively responsible administrative experience.
• Proficiency with Microsoft Office 365.
• Strong organizational, communication and customer service skills.

Responsibilities

• Provide administrative support to employees and departments throughout the District.
• Prepare correspondence, reports, agendas and minutes.
• Coordinate meetings, travel and events.
• Maintain electronic records and confidential files.
• Assist with contracts, purchasing and special projects.
• Serve as a primary contact for internal and external customers.

Skills

Administrative support

Microsoft Office 365

Communication

Customer service

Time management

Education

High School Diploma or GED; Associate’s Degree

Tools

Microsoft Office 365

Job description

Administrative Assistant

Padre Dam Municipal Water District and the East County Advanced Water Purification (AWP) Project are seeking an experienced, highly organized Administrative Assistant who thrives in a fast-paced environment and takes pride in being a trusted resource for others. This is an exciting opportunity for a skilled administrative professional who enjoys variety, takes initiative, exercises sound judgement, and can confidently manage multiple priorities and deadlines. The ideal candidate will bring strong communication and customer service skills, exceptional attention to detail, and proficiency with Microsoft Office 365 while providing high level support that may include preparing correspondence and reports, coordinating meetings and events, maintaining records, processing documents, supporting procurements, contract administration and special projects. If you are a proactive problem solver who enjoys keeping people, projects, and processes organized while contributing to an organization that serves the community, we encourage you to apply and bring your talents to Padre Dam!

Successful Candidates will be invited to participate in a written test mid-to late October with interviews held late October early November.

This position is eligible for appointment within the following Salary Grades:

Salary Grade 18 – $33.79 – $47.80
Salary Grade 20 – $36.48 – $51.59
Salary Grade 23 – $40.08 – $56.68

The Position:

The Administrative Assistant provides a variety of administrative and office support services to employees and departments throughout the District. Responsibilities may include serving as a primary point of contact for internal and external customers; preparing and proofreading correspondence, reports, agendas, minutes and other documents; maintaining electronic records and confidential files; coordinating meetings, appointments, travel and special events; processing purchase orders, invoices and other administrative documents; and assisting with contracts, purchasing and special projects. The position requires strong organizational, communication and customer service skills, attention to detail, proficiency with Microsoft Office 365, and the ability to independently manage multiple priorities and deadlines in a fast-paced work environment.

To view the complete job classification description for this position, click here: https://padredam.org/DocumentCenter/View/6465/ADMINISTRATIVE-ASSISTANT?bidId=

Knowledge, Skills, Training, Experience & Licensing:

Training/Experience Required:

• Depending on area of assignment, High School Diploma or General Equivalency Diploma (G.E.D.) or Associate’s Degree in business, accounting, finance, public administration, human resources, communications or other related field; AND
• Four years of progressively responsible administrative experience.

Licensing Requirements:

• Valid California Driver’s License.
• Maintain an acceptable, safe, and active driving record, together with proof of insurability.