Hiring Coordinator, Continuing Education

RISD - Rhode Island School of Design; Providence (RI); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Rhode Island School of Design (RISD) is seeking a full-time Hiring Coordinator to support Continuing Education (CE). The coordinator will manage various administrative functions including recruitment and training of Teaching Assistants, payroll management, and collaboration with various departments.

The ideal candidate holds an Associate degree, has experience in student hiring, and demonstrates strong organizational skills. The role includes hybrid eligibility and requires availability during Pre-College program weeks.

Qualifications

• Experience in student hiring, training, and employment preferred.
• Demonstrated commitment to diversity.
• Ability to manage long-term planning and immediate issues.

Responsibilities

• Coordinate recruitment and training of Teaching Assistants.
• Manage time cards and payroll issues.
• Provide guidance and training to staff and volunteers.
• Assist with institutional hiring procedures.

Skills

Organizational skills

Database experience

Problem-solving

Attention to detail

Collaboration

Education

Associate degree or equivalent

Job description

Job Summary

Rhode Island School of Design (RISD) seeks a Hiring Coordinator to join Continuing Education (CE). The role supports CE Talent Acquisition and Business Operations Analyst by overseeing administrative functions, recruiting, training, and managing all CE teaching assistants and Pre-College Monitors across the three CE verticals. The coordinator manages time card processes, payroll issues, expense reimbursements, and invoice payments, and collaborates with RISD Human Resources, Student Employment, Procurement, and Finance.

Essential Functions

• Coordinate the recruitment, interviewing, and training of all CE Teaching Assistants (TAs) and Pre-College Monitors.
• Collaborate with the CYP team to supply lists of TAs for large Pre-College events such as Check-In day and exhibitions.
• Provide guidance, training, and instruction to TAs, Monitors, and volunteers as assigned.
• Oversee onboarding, orientation, and substitute management for TAs.
• Manage TA time cards and troubleshoot payroll issues.
• Communicate and support all TAs and Monitors regarding hiring, onboarding, and payment questions.
• Coordinate summer staff hiring and coordination under the direction of CE’s Talent Acquisition and Business Operations Manager.
• Assist with institutional hiring procedures, backing up the CE instructor hiring process.
• Participate in special projects to improve hiring, compensation, and employee processes in CE.
• Assist with data entry, invoice initiation, expense reimbursement, and instructor onboarding communications as directed.
• Reconcile monthly CE Teaching Assistant payroll reporting.
• Perform other related duties as assigned.

Additional Functions

• Be available for limited off‑hours during the Pre-College program (5 weeks July–August), including Sunday evenings 5–6pm and weekday mornings 7–8:30am to address TA absenteeism and substitute needs.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Experience with databases and proficiency in relevant technology.
• Experience in student hiring, training, and employment is preferred.
• Demonstrated commitment to working with a diverse population of students, instructors, and staff.
• Highly organized with the ability to manage long‑term planning and immediate problem‑solving simultaneously.
• Meticulous attention to detail and discretion with confidential information.
• Ability to anticipate needs, interpret and prioritize requests, and follow up as needed.
• Innovative, solution‑oriented, and able to work independently and as part of a collaborative team in a fast‑paced environment.

Work Schedule and Status

35 hours per week; 12 months per year; full‑time, non‑exempt, hybrid eligible.

Equal Opportunity Employer

RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence.