HIPAA-Savvy Medical Records Coordinator

City of Lincoln; Parkersburg (WV); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Pet insurance

Paid time off

Paid holidays

Paid training

Job summary

The professionals at Westbrook Health Services manage health information with a strong emphasis on HIPAA compliance and accurate EHR documentation. This role supports release of information, record maintenance, and secure handling of confidential data at a Parkersburg location.

The position requires a High School Diploma (Associates preferred) and offers a comprehensive benefits package, equal opportunity employment, and options for continued training.

Qualifications

• Must communicate clearly and accurately with a variety of individuals.
• HIPAA, 42 CFR Part 2 knowledge and electronic health record systems preferred.
• Works well in a team environment.
• Proficient with Word, Outlook, Excel; familiar with standard office tech.
• Flexible and able to adapt to changing priorities and workflows.
• Professional, cooperative, ethical interaction with staff, clients, and stakeholders.
• Must pass Criminal Investigation Background and DoHS checks plus post-offer drug screen.

Responsibilities

• Monitors client health records for compliance with state, federal, and DoHS rules.
• Uses the EHR system to establish and maintain client health records.
• Reviews and processes authorizations for release of information.
• Maintains disclosure tracking logs per HIPAA and 42 CFR Part 2 requirements.
• Coordinates record requests from clients, attorneys, external providers, payors, and regulators.
• Maintains records per retention and destruction policies.
• Scans, uploads, indexes, and organizes documents in the EHR.
• Ensures documentation is filed and retrievable.

Skills

Communication

HIPAA knowledge

Team player

MS Office

Adaptability

Professional conduct

Background checks

Education

High school diploma

Associate degree in Health Information Management or related field

Tools

Microsoft Office

Adobe Acrobat Reader

Job description

The professionals at Westbrook Health Services manage health information with a strong emphasis on HIPAA compliance and accurate EHR documentation. This role supports release of information, record maintenance, and secure handling of confidential data at a Parkersburg location.

The position requires a High School Diploma (Associates preferred) and offers a comprehensive benefits package, equal opportunity employment, and options for continued training.