HIPAA-Savvy Medical Records Admin Associate

TEEMA; Oregon (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

TEEMA seeks a Medical Program Assistant Associate (MPAA) to provide essential administrative support in a fast-paced healthcare setting. The role focuses on managing patient and legal requests for medical record reviews, ensuring timely processing, and supporting clinical staff with scheduling and documentation.

The ideal candidate will be highly organized, confidential, and capable of handling a high-volume workload (40-50 records per month).

Qualifications

• High school diploma or equivalent required; post-secondary healthcare education preferred.
• Experience in medical office or healthcare administration preferred.
• Experience with EMR/EHR systems.
• Knowledge of HIPAA and confidentiality.
• Strong attention to detail and organization.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office.
• Ability to handle confidential information professionally.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Process patient and legal requests for medical record reviews and releases.
• Retrieve, review, redact, and prepare records per privacy policies.
• Coordinate and facilitate medical record reviews and releases.
• Scan and upload ~400 medical records weekly into the EMR.
• Provide admin support to ~12 clinicians, including scheduling and documentation.
• Maintain accurate electronic records and filing.
• Prioritize high-volume workload and meet deadlines.
• Communicate professionally with patients, attorneys, and providers.
• Perform general admin duties to support clinic ops.

Skills

HIPAA compliance

Attention to detail

Organizational skills

Communication skills

MS Office

Discretion

Multitasking

Time management

Education

High school diploma or equivalent

Healthcare administration education preferred

Tools

EMR/EHR systems

Job description

TEEMA seeks a Medical Program Assistant Associate (MPAA) to provide essential administrative support in a fast-paced healthcare setting. The role focuses on managing patient and legal requests for medical record reviews, ensuring timely processing, and supporting clinical staff with scheduling and documentation.

The ideal candidate will be highly organized, confidential, and capable of handling a high-volume workload (40-50 records per month).