HIPAA-Compliant Health Information Coordinator (EHR)

Mary's Center; Silver Spring (MD); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

Paid leave 25 days annually

Tuition reimbursement

EAP

Job summary

Mary’s Center seeks a Patient Health Information Coordinator to manage health records securely and accurately across the organization. This role ensures confidentiality, accessibility, and timely processing to support patient care and regulatory compliance.

Responsibilities include ROI processing, chart data support to clinicians, and liaison with billing. Strong knowledge of HIPAA, EHRs, and data quality is essential; bilingual abilities are a plus.

Qualifications

• High school diploma or GED is required.
• Associate degree or coursework in health information management or related field preferred.
• Minimum 1–2 years of health information management or medical records experience required.
• Experience with electronic health records (EHR) systems strongly preferred.
• Proficiency in Microsoft Office and EHR systems required.

Responsibilities

• Manage patient health information lifecycle, including creation, maintenance, accuracy, storage, retrieval, and secure destruction of records.
• Ensure compliance with HIPAA, HITECH, state privacy laws, and organizational policies.
• Support data quality and accuracy through timely indexing, chart review, reconciliation, and documentation maintenance within EHR systems.
• Coordinate Release of Information (ROI) requests with proper authorization and documentation.
• Support clinical teams with accurate chart data including meds, immunizations, labs, and visit history.
• Manage patient identifiers, chart organization, and reconciliation to prevent duplicates.
• Liaise with billing and coding teams to ensure correct documentation for claims and quality reporting.
• Provide workflow guidance and support to staff regarding HIM processes and privacy procedures.
• Work with PHIM to generate and analyze reports to inform leadership and program improvements.
• Support implementation of workflow updates and system enhancements; stay current on regulatory changes.

Skills

EHR systems experience

Microsoft Office

Healthcare administration knowledge

Multi-tasking

Education

High school diploma or GED

Associate degree or coursework in Health Information Management, Healthcare Administration, Medical Office Administration, or related field

Tools

Microsoft Office

EHR systems

Job description

Mary’s Center seeks a Patient Health Information Coordinator to manage health records securely and accurately across the organization. This role ensures confidentiality, accessibility, and timely processing to support patient care and regulatory compliance.

Responsibilities include ROI processing, chart data support to clinicians, and liaison with billing. Strong knowledge of HIPAA, EHRs, and data quality is essential; bilingual abilities are a plus.