HIMS Record Analyst -GWVNH

Augusta University; Augusta (GA); On-site; USD 19,343 - 27,549; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Retirement plan

Vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Job summary

Augusta University’s HIMS department seeks a Record Analyst to support daily health information operations at the nursing home facility in Augusta, GA. You will assist with data retrieval, medical record review, coding, transcription, and census reporting while ensuring compliance with state and federal requirements.

Preferred candidates hold RHIT/RHIA credentials or related coursework and have strong communication skills, medical terminology knowledge, and ICD-10-CM proficiency.

Qualifications

• Associate's degree or higher education (or HS diploma with two years customer service and related coursework)
• Hold a valid Georgia or South Carolina driver's license
• Knowledge of medical terminology, coding, and records management
• Proficiency with data retrieval and basic office procedures

Responsibilities

• Assists in data retrieval for special reports and studies.
• Review and audit medical records within electronic health record and pass-leave books for compliance.
• Assemble, process, analyze medical records, codes, scans, and indexes for residents.
• Serve as admission representative for the nursing home and manage admission documents.
• Provide resident transportation backup for clinic appointments and related tasks.
• Transcribe routine correspondence and mailings for Health Information Management leadership.
• Prepare and maintain daily and monthly census reports as required by VA.
• Maintain efficient office procedures including filing and answering calls.
• Prepare death certificates and report expired residents to health department.
• Perform other duties as assigned.

Skills

Communication skills

Medical terminology

ICD-10-CM

Standards knowledge

Education

Associate's degree / 2+ years higher ed or HS Diploma with 2 years of customer service

Job description

HIMS Record Analyst -GWVNH

Job ID: 299910

Location: Augusta University

Full/Part Time: Full Time

Job Summary

Provide technical support for the daily operation of the Health Information Management and Admissions Department. Exhibits knowledge of medical record practice including familiarity with diagnostic coding systems, medical terminology and disease processes. Provides information on eligibility and admission to the nursing home.

Responsibilities

• Assists in data retrieval for special reports and studies

  Assists in data retrieval for special reports and studies as requested by the Medical Staff, Administration or Health Information Director or questionnaires required by various governmental and accreditation agencies.

• Review and audit medical records

  Review and audit medical records within electronic health record and pass-leave books for compliance as needed.

• Assemble, process, analyze medical records

  Assembles, processes, analyzes, codes, scans, and indexes medical records of residents within and discharged from the nursing home.

• Functions as admission representative

  Functions as admission representative for the nursing home. Admits residents, answers questions regarding nursing home placement, and maintains admission documents and correspondence.

• Resident transportation backup

  Serve as backup with resident transportation to clinic appointments, pick-up an delivery of pharmacy items including weekly Unit Dose cart exchanges, pick-up and delivery of floor stock, delivery and pick-up of administrative correspondence as needed.

• Transcribe correspondence

  Transcribe routine correspondence and mailings of the Nursing Home Health Information Management Director, Nursing and/or MDS.

• Prepares and maintains daily and monthly census reports

  Prepares and maintains daily and monthly census reports as required by the Department of Veterans Affairs.

• Perform duties required to maintain efficient office procedures

  Files, answers telephone and perform duties required to maintain efficient office procedures.

• Prepares death certificates

  Prepares death certificates and provides a monthly report of expired residents to the Richmond County Health Department.

• Other

  Perform other duties as assigned.

Required Qualifications

Educational Requirements:

Associate's degree (or 2 years of higher education) from accredited college or university in applicable field of study or High School Diploma/GED from a recognized state or federal accredited organization with two years of customer service skills, training in the areas of health information technology, medical terminology, medical coding, and medical records management or in a related field.

Other Required Qualifications:

Hold a valid state of Georgia or South Carolina driver's license

Preferred Qualifications

Preferred Experience:

Certification as a Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) preferred. Applicants who have completed a post high school diploma technical course related to medical science, terminology, insurance coding and billing may be considered.

Knowledge, Skills, & Abilities

KNOWLEDGE:

Thorough knowledge of standards of medical practice. Knowledge of medical terminology and disease processes. Ability to use current coding systems (ICD-10-CM). Excellent written and verbal communication skills.

Shift/Salary/Benefits

• Shift: Days/M-F
• Pay Band: B4
• Salary Minimum: $17.02/hour
• Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
• Recruitment Period: 6/26/26 - Until Filled
• Benefits include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays.
• Full‑time employees who have been employed for more than 6 months may be considered for the Tuition Assistance Program.

Conditions of Employment

• All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
• If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
• Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
• For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post‑secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
• All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Driver's License Statement

The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.

Other Information

This position is also responsible for promoting a customer‑friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient‑and family‑centered care institution, where employees partner every day with patients and families for success.

Augusta University is a tobacco‑free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.