Accounting Assistant 3

University of California; Georgia; On-site; USD 35,000 - 50,000; Full time

Job summary

Augusta University is seeking a qualified financial administrator to manage resident accounts at the Georgia War Veterans Nursing Home. This role involves processing payments, managing financial databases, and preparing monthly statements. The ideal candidate will have strong accounting skills and the ability to work independently.

Responsibilities include reconciling accounts, billing for pharmacy services, and collaborating with the Department of Veterans Service to ensure documentation is complete. A high school diploma and four years of relevant experience are required.

Applicants should possess excellent communication and organizational skills.

Qualifications

• Strong understanding of budgeting and accounting principles.
• Detail-oriented with strong organizational abilities.
• Ability to maintain confidentiality and work independently.

Responsibilities

• Manage financial databases for payment processing.
• Prepare monthly financial reports and statements.
• Collaborate with staff to maintain veterans' accounts.

Skills

Strong personal initiative

Organizational abilities

Flexibility

Ability to work independently

Excellent communication skills

Education

High School Diploma or equivalent

Four years of accounting or bookkeeping related experience

Tools

Microsoft Office

Financial databases

Job description

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

This position is responsible for the collection and processing of payments from residents and/or responsible parties for payment of fees for residency and Resident Accounts at the Georgia War Veterans Nursing Home. This includes billing for each resident on a monthly basis, reconciling account balances, processing of delinquent accounts within statutory guidelines, posting all transactions through use of resident account trust fund, balancing cash on hand with daily financial reports, preparing check requests for disbursement, and replenishing of cash on hand. Furthermore, this position prepares monthly financial reports and quarterly financial statements of resident accounts and maintains all logs/receipts regarding resident accounts. This position is also responsible for processing billing for pharmacy, labs, and ambulance for Georgia War Veterans Nursing Home. This position provides effective communication with residents, families, and employees of the Department of Veteran Service who receive and process collections. Other duties as assigned.

Responsibilities

The duties include, but are not limited to:

FINANCIAL DATABASES:

• Manages the financial database used to process payments for the daily fee charged to all veterans in the nursing home who are financially eligible to make this payment.
• Accurately posts payments received to database ensuring appropriate accounting of payments made by the resident and/or responsible party.
• Respond to inquiries from resident and/or responsible parties regarding accounts and other information as needed.

ACCOUNTS RECEIVABLES:

• Balances account receivables on a daily basis and finalize monthly financial reports for submission to the Department of Veterans Service.
• Deposits can be made more frequently if needed.

MONTHLY STATEMENTS:

• Prepares monthly statements for mailing to resident and/or responsible party within three business days following the beginning of the month.
• Follows guidelines as established by the Department of Veterans Service for delinquent accounts after 10 days and longer.
• Notifies GWVNH Executive Director following the issue of two consecutive delinquent payment notices for non-payment of monthly invoices.
• Prepares aging account receivables reports to follow up on unpaid invoices.

COLLABORATION:

• Works closely with the Director of Accounting and Finance and other staff at the Department of Veterans Service to ensure appropriate documentation is maintained on each veterans account.
• Assists the Veterans Service Office with information needed to reimburse funds as needed at the time of death or discharge.

DEPOSITS:

• Maintain resident accounts to include, but not limited to: accepting deposits, distributing cash, maintaining petty cash fund, posting all transactions, balancing cash on hand with daily financial reports, preparing check requests for disbursements, and replenishing cash on hand.

MONTHLY REPORTS:

• Prepares monthly financial reports and quarterly financial statements for resident accounts. Maintains all logs and receipts in preparations of audits.
• Reconciles monthly resident accounts statement in accordance with other resident account reports.

BILLING:

• Maintains and processes billing for pharmacy, labs, and ambulance.
• Verifies all charges in a timely manner. Assumes responsibility for effective researching, tracking, and resolving billing discrepancies.
• Generates statistical reports regarding billing and payments

TRAINING:

• Responsible for training of Business Office staff in all aspects of the duties performed in resident accounts and billing; monitors performance during training.

PROJECTS:

• Assists Director of Business Services with assigned projects and other duties as assigned.
• Serves as back up for other Business Office positions; performs other related duties as assigned.

Other duties as assigned.

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and four years of accounting or bookkeeping related experience

Preferred Qualifications

Previous experience in an accounting, bookkeeping, or accounts receivable position. Strong personal initiative, organizational abilities, flexibility, and the ability to work independently.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases

Basic understanding of budgeting; accounting strengths

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong organizational, prioritization, analytical, and multi-tasking skills

ABILITIES

Ability to maintain confidentiality.

Ability to work independently or in a team environment

Ability to research High degree of accuracy

Ability to reconcile and resolve payment issues, handle multiple priorities; and take initiative

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

In conjunction with an offer of employment, selected candidate(s) will be required to successfully complete Augusta University's Criminal Background Check process. In addition, candidates selected for any position within Georgia War Veteran's Nursing Home (GWVNH) will be required to successfully complete the Georgia Long-term Care (GCHEXS) Background Check process. For specific positions, selected candidate(s) may also be required to successfully complete supplementary pre-employment onboarding requirements such as: a physical, drug screening and/or credit check.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Driver's License Statement

The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.".

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365