HIM Records Management Specialist

Rochester Regional Health; Town of Greece (NY); On-site; USD 24,000 - 28,000; Full time

Job summary

Rochester Regional Health is seeking a HIM Records Management Specialist to oversee document lifecycle, ensuring accuracy, accessibility, and security across paper and electronic records at Unity Hospital with coverage at United Memorial Medical Center, Batavia.

The role emphasizes scanning, indexing, quality audits, and policy-based workflows in a fast-paced health information environment with strong regulatory knowledge and confidentiality requirements.

Qualifications

• HS Diploma or Equivalent required.
• 1–2+ years in Health Information Management or healthcare setting.
• Proficiency in Epic, Cerner, Meditech or other EMR systems.
• Proficiency in Microsoft Office, Adobe Pro and document management systems.
• Excellent computer and customer service skills.
• Knowledge of state and federal health information regulations.
• Ability to maintain confidentiality.
• Strong organizational, communication and multitasking abilities.

Responsibilities

• Ensures medical records integrity in paper and electronic systems.
• Prepares and scans medical records per department policies.
• Indexes scanned documents per data integrity guidelines.
• Conducts quality checks for accuracy, completeness and compliance.
• Reviews and corrects flagged documents per scanning policies.
• Collaborates with scanning/indexing vendor to fix errors.
• Provides cross-coverage support for other areas as needed.

Skills

Computer literacy

Customer service

Regulatory knowledge

Confidentiality

Multitasking

Verbal communication

Written communication

Education

HS Diploma or Equivalent

Tools

Epic

Cerner

Meditech

Document management systems

Microsoft Office

Adobe Pro

Adobe Distiller

Job description

JOB TITLE: HIM Records Management SpecialistSTATUS: Per DiemLOCATION: Unity Hospital with coverage at United Memorial Medical Center, BataviaDEPARTMENT: Health Information ManagementSCHEDULE: Days; As Needed; Partial WeekendSUMMARYThe HIM Records Management Specialist, under the direction of the Manager of Document Lifecycle Management, is responsible for the overall integrity of document scanning/indexing/corrections, forms control and inventory management, and organizational document storage, archiving, and destruction.ATTRIBUTESExcellent computer and customer service skills.Knowledge of state and federal regulations regarding health information.Ability to maintain confidentiality.Ability to work under pressure, multitask, and prioritize effectively.Excellent verbal, written, and active listening communication skills.Strong organizational, critical thinking, and problem-solving skills.Proficiency in one or more of the following computer systems: Epic, Cerner, Meditech, or other third-party electronic medical record system.Proficiency in Microsoft Office, Adobe Pro, Adobe Distiller, and document management systems.RESPONSIBILITIESEnsures medical records maintain quality, accuracy, accessibility, and security in paper and electronic systems.Prepares and scans medical records according to department policies and procedures.Indexes scanned documents according to department policies and data integrity guidelines.Conducts quality checks and audits to ensure accuracy, completeness, and compliance.Reviews and corrects flagged documents according to department scanning policies.Collaborates with the scanning/indexing vendor to correct errors.Provides cross-coverage support for other areas as needed.MINIMUM QUALIFICATIONS:HS Diploma or Equivalent required1-2+ years of experience in Health Information Management or other Healthcare setting.EDUCATION:HS (Required)LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$17.50 - $20.25CITY:RochesterPOSTAL CODE:14626The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.