HIM Records Management Specialist

Rochester Regional Health; City of Rochester (NY); On-site; USD 24,000 - 28,000; Part time

Job summary

Rochester Regional Health is seeking a HIM Records Management Specialist to oversee the integrity of document scanning, indexing, and forms control, plus secure storage and destruction. This per diem role supports Unity Hospital with coverage at United Memorial Medical Center in Batavia.

You will work under the Manager of Document Lifecycle Management, ensuring accuracy, confidentiality, and regulatory compliance across paper and electronic records.

Qualifications

• HS Diploma or Equivalent required.
• 1–2+ years of experience in Health Information Management or a healthcare setting.

Responsibilities

• Ensures medical records maintain quality, accuracy, accessibility, and security in paper and electronic systems.
• Prepares and scans medical records according to department policies and procedures.
• Indexes scanned documents according to department policies and data integrity guidelines.
• Conducts quality checks and audits to ensure accuracy, completeness, and compliance.
• Reviews and corrects flagged documents according to department scanning policies.
• Collaborates with the scanning/indexing vendor to correct errors.
• Provides cross-coverage support for other areas as needed.

Skills

Computer skills

Customer service

Confidentiality

Attention to detail

Communication skills

Multitasking

EMR systems

Microsoft Office

Education

HS Diploma or Equivalent

Tools

Epic

Cerner

Meditech

Document management systems

Adobe Pro

Job description

JOB TITLE: HIM Records Management Specialist

STATUS: Per Diem

LOCATION: Unity Hospital with coverage at United Memorial Medical Center, Batavia

DEPARTMENT: Health Information Management

SCHEDULE: Days; As Needed;Partial Weekend

SUMMARY

The HIM Records Management Specialist, under the direction of the Manager of Document Lifecycle Management, is responsible for the overall integrity of document scanning/indexing/corrections, forms control and inventory management, and organizational document storage, archiving, and destruction.

ATTRIBUTES

• Excellent computer and customer service skills.
• Knowledge of state and federal regulations regarding health information.
• Ability to maintain confidentiality.
• Ability to work under pressure, multitask, and prioritize effectively.
• Excellent verbal, written, and active listening communication skills.
• Strong organizational, critical thinking, and problem-solving skills.
• Proficiency in one or more of the following computer systems: Epic, Cerner, Meditech, or other third-party electronic medical record system.
• Proficiency in Microsoft Office, Adobe Pro, Adobe Distiller, and document management systems.

RESPONSIBILITIES

• Ensures medical records maintain quality, accuracy, accessibility, and security in paper and electronic systems.
• Prepares and scans medical records according to department policies and procedures.
• Indexes scanned documents according to department policies and data integrity guidelines.
• Conducts quality checks and audits to ensure accuracy, completeness, and compliance.
• Reviews and corrects flagged documents according to department scanning policies.
• Collaborates with the scanning/indexing vendor to correct errors.
• Provides cross-coverage support for other areas as needed.

MINIMUM QUALIFICATIONS

• HS Diploma or Equivalent required.
• 1-2+ years of experience in Health Information Management or other Healthcare setting.

EDUCATION

HS (Required)

PHYSICAL REQUIREMENTS

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver's license.

PAY RANGE

$17.50 - $20.25. The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, clinical licensure date, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.