HIM Assistant - Health Information Management

Cayuga Medical Center; Ithaca (MI); Hybrid; USD 23,000 - 27,000; Full time

Benefits offered by this job

Remote/Hybrid

Job summary

Cayuga Health is seeking a Health Information Management (HIM) Assistant at Cayuga Medical Center in Ithaca to manage and organize health information within the Epic EHR system. Your responsibilities include scanning, indexing, and uploading documents to patient records, ensuring accurate and accessible records for clinicians.

You will collaborate with HIM staff, maintain confidentiality per HIPAA, and support general administrative duties.

Qualifications

• Must have high school diploma or equivalent; associate degree or HIM certification preferred.
• Experience with Epic EHR or similar systems is a plus.
• Strong attention to detail and ability to work independently.
• Familiarity with medical terminology and HIPAA standards.
• Proficiency in Microsoft Office Suite and related software.

Responsibilities

• Scan physical documents and medical records into the Epic EHR system.
• Index and upload documents to the correct patient record with accuracy.
• Maintain and organize patient records for easy retrieval and compliance.
• Verify accuracy and completeness of uploaded documents; ensure proper linking to records.
• Collaborate with HIM staff and healthcare providers to resolve missing documents.
• Adhere to HIPAA regulations and protect patient confidentiality at all times.

Skills

Attention to detail

Medical terminology

HIPAA knowledge

Education

High school diploma or equivalent

Associate degree or HIM certification preferred

Tools

Epic EHR

Microsoft Office

Job description

About Cayuga Health

Cayuga Health offers patient-centered, comprehensive health services at Cayuga Medical Center in Ithaca; Schuyler Hospital in Montour Falls; and more than 40 medical offices in the Finger Lakes and Central New York. Cayuga Health employs more than 450 providers from 40+ specialties. Additional services include a neo-natal intensive care unit, a home health care agency, an addiction recovery organization, and a skilled nursing facility.

Cayuga Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve.

Our commitment to quality personalized care begins with our exceptional team—over 6500 employees strong. At Cayuga Health, you will work in a collaborative environment that values excellence, integrity, compassion and stewardship. Together, we create an environment where empathy, honesty and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch.

We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting your career or taking the next step in healthcare, we invite you to join us in shaping the future of care in our communities.

Learn more at www.cayugahealth.org.

Summary:

The Health Information Management (HIM) Assistant is responsible for managing and organizing health information in an electronic health record (EHR) system. The role involves scanning, indexing, and uploading incoming documents to patient records, ensuring that all health records are accurately maintained and accessible for healthcare providers.

Roles and Responsibilities:

• Scanning and Indexing:
• Scan physical documents, forms, and medical records into the Epic EHR system.
• Ensure that all scanned documents are clear, legible, and appropriately indexed.
• Review documents for completeness and accuracy before uploading to patient records.
• Uploading and Managing Documents:
• Upload scanned documents to the correct patient record within the Epic system.
• Maintain and organize patient records by accurately filing incoming documents and ensuring proper indexing for easy retrieval.
• Quality Control:
• Verify the accuracy and completeness of the uploaded documents.
• Ensure all documents are correctly linked to the corresponding patient record.
• Conduct periodic reviews of records to ensure compliance with regulatory standards and hospital policies.
• Collaboration and Communication:
• Collaborate with other HIM staff and healthcare providers to ensure timely and accurate processing of health records.
• Respond to inquiries from medical staff regarding missing or misplaced documents.
• Confidentiality and Security:
• Adhere to HIPAA (Health Insurance Portability and Accountability Act) regulations and maintain patient confidentiality at all times.
• Ensure the security of electronic and paper health records in compliance with organizational policies and procedures.
• Other Duties:
• Assist with general administrative duties as needed, such as filing, organizing, and retrieving health records.
• Support the HIM department in ensuring smooth operations and compliance with health information management best practices.

Required Skills and Experience:

• High school diploma or equivalent; associate degree or certification in Health Information Management (HIM) preferred.
• Experience working with Epic EHR or other electronic health record systems is a plus.
• Strong attention to detail and ability to work independently.
• Familiarity with medical terminology and healthcare documentation practices.
• Knowledge of HIPAA regulations and patient confidentiality standards.
• Proficiency in Microsoft Office Suite (Excel, Word, etc.) and other relevant software.

Preferred Skills and Experience:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to maintain a high level of accuracy and attention to detail.
• Capable of working in a fast-paced environment with minimal supervision.

Physical Requirements:

• Remote/Hybrid

Pay Range Disclosure:

• $17.00 - $19.94 per hour plus benefits

Centralus and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.

We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.

If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Centralus Talent Acquisition team at [e-mail].