HIM DEFICIENCY ANALYST

Mary Greeley Medical Center; Ames (IA); On-site; USD 42,000 - 52,000; Full time

Job summary

Mary Greeley Medical Center seeks a full-time Health Information Technician to analyze and prepare computerized deficiencies for patient records in accordance with guidelines. You will ensure confidentiality and compliance while supporting patient-centered care.

Responsibilities include reviewing records, retrieving documents for scanning, indexing, and maintaining timely access. Strong data entry, customer service, and MS Office skills are required.

Qualifications

• High school diploma or GED required.
• Knowledge of HIPAA and privacy regulations is valued.
• Experience with health information management preferred.

Responsibilities

• Protects confidentiality and HIPAA compliance in handling records.
• Analyzes inpatient and outpatient records for accuracy and regulatory compliance.
• Retrieves and scans documents; indexes according to policies.
• Meets timeliness guidelines to ensure records are available for patient care.
• Assists with release of information tasks as needed.
• Provides customer service and handles front-desk duties as assigned.

Skills

Data entry

Customer service

Time management

Interpersonal skills

Independent work

Reading comprehension

HIPAA awareness

Office equipment

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

80 hour Full Time Non Exempt , Day Shift , Mon-Fri 8a-4:30p

Biweekly Hours: 80

Date Posted 09/18/2026

Position Summary

Under general supervision analyzes and prepares computerized deficiencies for inpatient and outpatient records in compliance with departmental and regulatory guidelines. Ensures all actions taken in carrying out responsibilities support patient-centered care.

Position Responsibilities

Unit Specific Position Responsibilities

• Protects the security of medical records to ensure that confidentiality is maintained. Follow all HIPAA and privacy regulations.
• Analyzes inpatient and outpatient paper and electronic medical records using departmental and MGMC guidelines. Reviews records for completeness, accuracy, and compliance with regulations.
• Retrieves/obtains paper documents from units for scanning according to current policies
• Scans and indexes medical record documents in accordance with current naming policies and procedures.
• Meets timeliness guidelines regarding scanning and analysis to ensure healthcare records are available for continuing patient care.

Assists with scanned document quality reviews as requested.

Assists with release of information tasks as needed.

• Answers telephone, greet customers and provide customer service and complete other job functions as assigned.

Knows and follows work schedule, requests PTO within time requirements while ensuring that staff coverage is adequate. Responsible for keeping time and attendance application up to date and accurate.

Qualifications, Knowledge & Experience

Required Qualifications (Including any licensure, certification, education)

Organizational Requirements

Maintain stroke education per regulatory requirements.

Preferred Qualifications

Health Information Management (HIM) experience.

Highschool diploma or GED

Required Knowledge, Skills & Experience

Knowledge of administrative and clerical duties such as answering telephones and data entry.

Ability to operate office equipment such as computer, copier, scanner, fax machine, microfilm reader/printer, calculator and adding machine.

High level of interpersonal skills in order to handle sensitive and confidential information.

Ability to work independently.

Excellent customer service and time management skills.

Ability to read and interpret documents.

Skill in using Microsoft Outlook and other Microsoft related programs such as Word, Excel and Power Point.

Preferred Knowledge, Skills & Experience