HIM Specialist I

Sheridan Community Hospital; Sheridan Township (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Sheridan Community Hospital is seeking a Health Information Management Clerk to support the HIM Department’s daily operations, ensuring accurate, organized, and timely patient information for regulatory compliance. The role involves chart preparation, data entry, release of information, indexing, and retrieval of medical records.

The HIM Clerk I maintains strict confidentiality of PHI and collaborates with physicians and staff to support efficient patient care and compliant workflows.

Qualifications

• Maintain strict confidentiality of PHI per HIPAA and hospital policies.
• Accurate data entry and chart filing for patient records.
• Strong attention to detail and organizational skills.

Responsibilities

• Collect and process inpatient and outpatient records for coding readiness.
• Perform chart analysis and maintain registries and release of information.
• Retrieve and file medical records while ensuring timely access.
• Answer calls professionally and support daily HIM operations.
• Ensure compliance with privacy and security regulations.

Skills

Attention to detail

Data entry accuracy

Communication skills

Team collaboration

Tools

Electronic Medical Records (EMR)

Microsoft Office

Job description

Position: Health Information Management Clerk

Reports to: Compliance Manager

Schedule: Full Time, Monday-Friday

Job Summary: The Health Information Management Clerk is responsible for supporting the daily operations of the Health Information coordinator (HIM) Department by ensuring the accuracy, reliability, organization, and timely availability of patient health information. This position performs a variety of clerical and HIM functions, including chart preparation, record assembly, chart analysis, filing, data entry, release of information, indexing, and retrieval of medical records. The HIM Clerk I maintains strict confidentiality of protected health information and works collaboratively with physicians, hospital staff, and other departments to support efficient patient care and regulatory compliance.

Essential Duties And Responsibilities

• Collect and distribute the Daily Inpatient Census to appropriate departments.
• Collect previous-day outpatient records and Emergency Room dictation in accordance with departmental policies and procedures.
• Assemble patient encounters and prepare records for coding in a manner that facilitates an efficient and accurate coding process.
• Perform chart analysis in accordance with departmental policies and procedures for inpatient, observation, swing bed, and outpatient surgical records.
• Maintain and update the physician delinquent record list.
• Verify and enter appropriate discharge types into the electronic medical record system, including any required discharge notes.
• Enter and maintain information in department-specific registries.
• Perform data entry and other clerical functions as needed to support daily HIM operations.
• File inpatient reports and medical records in the appropriate patient record according to established procedures.
• Create new patient folders and records as necessary.
• Retrieve medical records for physicians, clinical staff, and other authorized personnel to support continuity of patient care, audits, and other approved activities.
• Answer and direct telephone calls in a professional and timely manner.
• Run reports as needed to support the daily operations of the HIM Department.
• Maintain strict confidentiality and security of all protected health information (PHI) in accordance with HIPAA, organizational policies, and applicable laws and regulations.
• Process Release of Information requests according to departmental and facility policies and procedures.
• Perform document indexing accurately and timely.
• Copy medical records and apply appropriate stamps or identifiers as required.
• Address envelopes and prepare medical information for mailing in accordance with established procedures.
• Operate microfiche reader/printer equipment as required.
• Provide coverage for other HIM clerical staff and assume assigned duties when other clerks are unavailable.
• Complete all required facility and departmental education, training, and competency requirements in a timely manner.
• Maintain awareness of current quality, privacy, security, and patient safety requirements and follow applicable policies and reporting procedures.
• Perform other duties as assigned by the Health Information Management Manager that are consistent with the scope and responsibilities of the position.