HIM Technician Associate

Tucson Medical Center; Tucson, Northern (AZ, KY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

Tucson Medical Center (TMCH) seeks an HIM Technician Associate to perform indexing, scanning, and records intake in Health Information Management. The role purges microfilm, handles requests, and collects scanned material from hospital units.

This position requires a high school diploma or GED and offers a full-time day shift. You will protect patient confidentiality, maintain databases, and ensure proper routing of documents within the EHR system as part of routine duties.

Qualifications

• High school diploma or GED required.
• Six (6) months of office experience preferred.
• HIPAA knowledge relevant to release of information.
• Ability to operate office equipment and basic computer skills.

Responsibilities

• Index and file documents, identify CSN/MRN/account numbers.
• Scan and purge microfilm/media/records as needed.
• Intake records requests and collect scanned material from hospital units.
• Maintain confidentiality and protect sensitive data per HIPAA.
• Update and verify data in multiple databases.
• Route documents in the electronic health record and escalate errors.

Skills

MS Office

Filing

HIPAA knowledge

Records management

Data entry

Communication

Attention to detail

Problem solving

Education

High School Diploma or GED

Tools

FAX machines

Copiers

Job description

HIM Technician Associate

Job Category: Clerical

Schedule: Full time

Shift: 1 - Day Shift

SUMMARY: Performs a variety of indexing and scanning duties in the Health Information Management department.Purges microfilm, media, and records, intakes records request and collects scanned material from hospital units.

ESSENTIAL FUNCTIONS

• Collects, sorts, and files indexed documents both internally and externally, identifies document type, CSN, MRN, and account number.
• Ensures the proper routing of documents in the electronic health record from system. Identifies errors and corrects as appropriate or escalates as required.
• Maintains and updates multiple computer databases to ensure all systems are linked and accurate.
• Handles incoming telephone calls and exercises judgment as to the urgency of calls in compliance with applicable hospital and government policies, procedures, and regulatory requirements/statutes.
• Verifies accuracy of patient information such as name, hospital number, location in hospital and patient file location and creates medical record folders.
• Scans documents and monitors work queues.
• Files patient charts in terminal digit order and re-files as appropriate.
• Retrieves patient charts as requested to assist in release of information, audits, and other department/hospital functions.

• Maintains confidentiality and always protects sensitive data, including patient information, proprietary information, and personnel information in compliance with HIPAA regulations.
• Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication.
• Adheres to TMCH organizational and department-specific safety and confidentiality policies and standards.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION: High school diploma or General Education Degree (GED) required.

EXPERIENCE: None required. Six (6) months of office experience preferred.

LICENSURE OR CERTIFICATION: None required.

KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrate computer skills in programs such as Microsoft Office Suite to include Word, Excel, Outlook and other programs as well as skill with written, telephone, and manual dexterity tasks.
• Demonstrated skill in using office equipment including FAX machines, copiers and other related equipment.
• Knowledge of hospital and department policies and procedures.
• Ability to save a file to a designated location as well as retrieve file.
• Knowledge of records management and HIPAA regulations as they relate to the release of information.
• Skill in accurately filing and extracting medical information or files.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to complete routine reports and correspondence.
• Ability to listen and accurately interpret others' communication or instructions to take appropriate action.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.