HIM CLERK

Windom Area Health; Windom (MN); On-site; USD 28,000 - 40,000; Part time

Job summary

Windom Area Health in Windom, MN is seeking a Medical Secretary to support the HIM department with birth documentation, chart preparation, and release of information requests. You will handle scanning, filing, and data entry, ensuring accuracy and timely processing.

The role requires strong clerical skills, customer service, and attention to detail, with day shifts and occasional weekends as needed. This 0.8 FTE position offers a part-time schedule in a community-focused healthcare setting.

Qualifications

• Excellent clerical skills including answering phones, filing, faxing, scanning and typing.
• Data entry experience and basic computer skills for medical records submission.
• Strong customer service and professional communication.
• Attention to detail for accurate chart assembly and statistics.

Responsibilities

• Release of information requests processed promptly and securely.
• Prepare and scan charts for electronic medical records.
• Complete birth documentation and ensure state MN submission accuracy.
• Provide secretarial support to HIM Department to boost productivity.

Skills

Clerical skills

Data entry

Customer service

Attention to detail

Education

Medical Secretary or healthcare degree/experience

Job description

Description

JOB SUMMARY:

Completes all birth certificate information required by the State of Minnesota. Prepares and scans charts and manages all release of information requests in a timely manner. Performs other department administrative duties as assigned.

Duties:

• Completes Release of Information to ensure requesters receive records in a timely manner.
• Prepares and Scans charts upon completion for retention in the electronic medical record.
• Completes birth certificate information required by the State of MN to ensure accurate information is submitted to the state on time.
• Provides secretarial support for the HIM Department to maximize the productivity and promote the achievement of department objectives.

Other Responsibilities and Expectations

• Performs other duties as assigned.
• Corrects discrepancies with duplicate medical record number and/or patient demographics.
• Takes an active role in department or hospital committees and participates in continuing education activities and meetings.
• Complies with all WAH policies and procedures.

Requirements

Medical Secretary or equivalent healthcare degree or experience with medical records is required.

KNOWLEDGE/SKILLS/ABILITIES:

Excellent clerical skills such as answering phones, filing, faxing, scanning and typing. Computer experience in data entry is necessary to assist with submission of birth information to the State of MN as well as patient record maintenance. Customer service skills are essential as well as projecting a positive image, working cooperatively, being courteous, and providing for effective communication. Attention to detail is necessary in compiling statistical data and chart assembly.

EMPLOYMENT VARIABLES:

32 hours per week (0.8 FTE). Work hours include day shifts and occasional weekends for birth documentation.