HIM Administrative Assistant

Kirby-Medical-Center; Monticello (IL); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

40 hours PTO

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) match

Annual incentive

Wellness program

Job summary

Kirby Medical Center in Monticello, IL is seeking an HIM Administrative Assistant to support the HIM department. The role handles calls, patient greeting, and department communications with strict confidentiality and quality in daily tasks.

Responsibilities include assisting with medical information requests and ensuring policy compliance under state and federal laws. Strong communication and medical terminology knowledge are required for success.

Qualifications

• High school graduate or equivalent.
• Medical office experience preferred.
• Ability to work with patients, staff, and other clinic and hospital departments.
• Outstanding written and verbal communication skills, and ability to control demeanor in challenging situations.

Responsibilities

• Manage incoming department calls and greet patients/visitors.
• Coordinate department communications and events.
• Maintain confidentiality and quality in daily duties.

Skills

Detail oriented

Stress management

Analytical thinking

Self-motivated

Medical terminology

Flexible hours

Microsoft Office

PDF software

Education

High school diploma or equivalent

Job description

Job Title: HIM Administrative Assistant
Location: Monticello, Illinois
Department: HIM
Position Type: Full-time
Hours per week: 40
Schedule: Monday – Friday; 8am – 4:30pm
Holiday Requirement: none
On Call: none
Hourly Rate: $16.38-20.48
*Compensation dependent on experience
# of Openings: 1

Job Summary

Serves as the key person for the department in establishing a positive first impression and conveying Kirby mission of providing the best possible patient experience. Performs a variety of complex tasks, including incoming department calls, greeting patients/visitors, and coordinate department communications and events, while maintaining a high level of confidentiality and quality.

Assists with the requests for medical information by performing duties in accordance with established hospital and departmental policy and state and federal laws.

Requirements

• High school graduate or equivalent.
• Medical office experience preferred.
• Ability to work with patients, staff, and other clinic and hospital departments.
• Outstanding written and verbal communication skills, and ability to control demeanor in challenging situations.

Required Skills

• Extremely detail-oriented with the ability to multi-task and follow through to meet established deadlines with stringent guidelines.
• Ability to function under stress with many interruptions.
• Highly analytical with critical thinking skills.
• Must be self-motivated and strive for personal growth.
• Familiar with medical terminology.
• Ability to work flexible hours and possess the ability to accept change.
• Proficient with Microsoft Office products – Word, Excel, Outlook, Power Point, Teams, and multiple databases.
• Proficient with PDF software

Language Skills

• Outstanding written and verbal communication skills and ability to control demeanor in challenging situations.
• Ability to communicate in English, both verbally and in writing.
• Excellent interpersonal skills.

Benefits

• 40 hours PTO effective date of hire
• Health, Dental, Vision and Life insurance effective date of hire
• Generous 401(k) match effective after 90 days
• Quality/Goal incentive annually
• Free Wellness Program

Kirby Medical Center is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.