Accounts Payable Clerk -Westwego

Waste Pro USA Inc.; Baton Rouge (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

Qualifications

• 2-4 years Accounts Payable experience.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Familiar with ERP/accounting software packages (DS‑Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).
• Oral and written communication skills.

Responsibilities

• Maintain purchase order logs and coordinate approvals.
• Assist in data transfer of PO/purchases/expenses to the GL/AP system.
• Process invoices by reviewing coding and approvals, reconciling to POs.
• Reconcile vendor statements to ensure invoices are received and paid.
• Research and resolve invoice discrepancies with vendors and in AP system.
• Maintain good vendor relations.
• Assist Regional AP clerk with reconciling invoices, POs, and expenses.
• Assist in calculating monthly AP accruals.
• Provide clerical and administrative support as needed.
• Essential functions describe the general nature of the job and are not exhaustive.

Skills

Accounts Payable

Vendor relations

Data entry

Excel

Communication

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

DSL-Solomon

Dossier

Tower

SAP

Great Plains

PeopleSoft

Ceridian

Job description

Accounts Payable Clerk

SUMMARY OF POSITION

The Accounts Payable Clerk is responsible for processing accounts payable transactions including but not limited to invoices, purchase orders and purchase order logs, month end accruals, vendor maintenance, credit memos and stop payments in a manner that ensures timely and accurate payments and monthly financial data.

RESPONSIBILITES

• 1. Responsible for maintaining purchase order logs or systems and coordinating proper purchase order approvals.


• 2. Assist maintenance personnel with utilization of their software that tracks purchase orders, purchases, expenses, etc. and the transferring of that data into the general ledger/AP system.


• 3. Process invoices by reviewing, verifying the coding and approvals, reconciling to purchase orders and entering properly approved invoices into the AP system.


• 4. Reconcile vendor statements to ensure all invoices are received and processed for payment.


• 5. Research and resolve problems or errors by reconciling invoice discrepancies with vendors and within the AP system.


• 6. Responsible for maintaining good relations with the vendors.


• 7. On a regular basis, assist Regional AP clerk in reconciling the invoices, purchase orders and operational systems in regards to specific, large expenses, i.e. disposal costs, fuel, etc.


• 8. Assist the Regional AP Clerk in calculating the monthly accounts payable accruals.


• 9. Provide clerical, administrative and operational support by performing other functions including but not limited to accounting support, operations, customer service and customer service duties.

*Essential Functions-The statements above are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

• 1.Degree in Accounting, Finance, Business Administration or combination of coursework and experience indicating required accounting and accounts payable knowledge.


• 2. 2 - 4 years Accounts Payable experience. Must be able to show and communication knowledge and understanding of AP accruals.


• 3. Proficiency with computers, including Microsoft Word, Excel, Outlook, and PowerPoint.


• 4. Applied familiarity with financial/accounting software packages/systems (e.g. DSL-Solomon, Dossier, Tower, SAP, Great Plains, PeopleSoft, Ceridian).


• 5. Committed to continuous improvement of quality, quantity and timely project delivery.


• 6. Oral and written communication skills.