Higher Education Administrative Assistant I

Rhode Island College

Providence (RI)

Sur place

USD 46 000 - 50 000

Temps partiel

Il y a 27 heures

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Avantages offerts par ce poste

Health and Wellness benefits

Wellness incentives

Paid time off

Disability insurance

Tuition waiver

Résumé du poste

Rhode Island College seeks a Higher Education Administrative Assistant I to provide routine administrative support in an academic department, utilizing college enterprise software and common office tools. Responsibilities include handling correspondence, records, and general inquiries, and assisting with student course requests and academic services.

The role requires strong organizational and communication skills to coordinate class rosters, work-study payroll entries, and departmental events,

Qualifications

Graduation from a senior high school with training in computer information systems.
Experience performing general office tasks in an academic setting with enterprise software.
Ability to combine education and experience to meet job requirements.

Responsabilités

Provide routine administrative support in an academic department.
Generate reports and letters using college software and enterprise systems.
Create and manipulate class rosters and transcripts within the college systems.
Coordinate office schedules for work-study students and payroll entry.
Manage department records, correspondence, and student course information.
Schedule faculty advisement and departmental events with attention to policies.

Connaissances

Information integration

Written reports

Office software knowledge

Interpersonal skills

Formation

High school diploma with CIS training

Outils

Word processing

Spreadsheets

Enterprise software

Databases

Description du poste

Higher Education Administrative Assistant I

Please see Special Instructions for more details.

Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool that may be used to assess computer software skills specific to the job. Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.
Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to RIC.
Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

Posting Information

Position Information

Posting Number

Posting Number CS00650

Position Title

Position Title Higher Education Administrative Assistant I

Division

Division President's Office Division

Department Name

Department Name Recreation Center

Position Type

Position Type Staff – Classified

General Statement of Duties

Within a college/university system, to perform routine administrative support functions in an academic department utilizing college enterprise software systems with common business applications and a wide variety of office equipment and computer software applications including word processing, spreadsheets and other contemporary office programs and equipment; and to do related work as required.

Supervision Received

Works under the general supervision of an academic department chair, Dean and/or senior faculty member; specific tasks may be given directly by a variety of professionals; instructions usually are given only at the beginning of assignments involving a new type of work; work is generally in final form when compared and is subject o, but does not always receive, review by supervisors.

Supervision Exercised

None.

Position Overview

The Higher Education Administrative Assistant I plays an essential role in supporting the daily operations of an academic department and creating a welcoming, responsive environment for students, faculty, staff, and visitors. Working closely with department leadership and faculty, this position coordinates schedules and appointments, maintains departmental records, prepares correspondence and reports, and uses college software systems to support academic and administrative activities. Responsibilities include assisting students with course requests and information about academic policies and services, arranging classroom reservations and departmental events, supporting work study scheduling and payroll entry, and processing supply requests. The role offers an opportunity to contribute to student success while helping an academic department operate efficiently. An ideal candidate brings strong organizational and communication skills, attention to detail, proficiency with common office software, and the ability to manage varied assignments and build positive working relationships across the college community.

Illustrative Examples of Work Performed

Within a college/university system, to perform routine administrative support functions in an academic department utilizing college enterprise software systems with common business applications and a wide variety of office equipment and computer software applications including word processing, spreadsheets and other contemporary office programs and equipment.
To generate involved statistical statements, reports, legal documents, letters and other materials, utilizing the appropriate office software application, the college’s enterprise software system or from paper copy.
To create and manipulate queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports, and other items.
to make classroom reservations utilizing the college’s event management system.
To convey basic pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.
To process student add/drop course requests.
To coordinate office schedules for work study students within an academic department.
To enter hours worked for the biweekly work study student payroll for the academic department.
To maintain electronic and/or paper records for the academic department.
To answer in-person, telephone or email inquiries for the academic department and respond appropriately.
To convey information to students regarding course offerings, courses of study, and academic policies and services.
To schedule faculty advising appointments for students as well as other events for the academic department chair and faculty.
To maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.
To perform routine maintenance of office machinery and equipment.
To do related work as required.

Education

Such as may have been gained through: graduation from a senior high school supplemented with training in computer information systems.

Experience

Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the sue of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software.

Or Combination of Education and Experience

Any combination of education and experience that shall be substantially equivalent to the above education and experience.

Additional Required Qualifications

Knowledges Skills and Capacities

The ability to integrate information from one type of application package to another; the ability to generate accurate and concise written reports; a working knowledge of general office practices, business arithmetic and business English; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to establish and maintain effective working relationships with supervisors, the college/university departments, and other state and private agencies and organizations and employees; the ability to understand and carry out complex oral and written instructions; a working knowledge of higher education policies and procedures as well as general office practices; and related capacities and abilities.

Preferred Qualifications

FLSA

FLSA Non-Exempt

Full Time / Part Time

Work Schedule

Part-Time, 19 weekly hours
Monday – Thursday (1:00 PM – 5:00 PM)
Friday (1:00 PM – 4:00 PM)

Academic or Calendar Year

Academic or Calendar Year Calendar

Full-time employees enjoy an array of benefits including:

Health and Wellness – Medical, Dental & Vision
Wellness Incentives and Rewards
Paid time Off – Vacation, Sick & Holiday
Disability and Insurance Benefits
Education Benefits – Tuition waivers for RIC , CCRI & URI

Reports To (Title) Assistant Athletic Director for Recreation

Position Status

Position Status Permanent - C

End of Restricted or Limited Position

Civil Service List No

Union Code

Union Code classified

Salary Grade

Salary Grade 312CA

Minimum Salary for Grade

Minimum Salary for Grade 45,887

Maximum Salary for Grade

Maximum Salary for Grade 49,588

Added Salary for This Position

Collective Bargaining Unit

Collective Bargaining Unit Council 94 Local 2879

Posting Information

Number of Positions Available

Number of Positions Available 1

Anticipated Start Date

Anticipated Start Date 10/24/2026

Application Open Date

Application Close Date

Application Close Date 11/05/2026

Special Instructions

Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool that may be used to assess computer software skills specific to the job. Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.
Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to RIC .
Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

EEO Statement

As an Affimative Action/Equal Opportunity institution which values and is committed to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents