Higher Education Administrative Assistant III

Rhode Island College

Providence (RI)

On-site

USD 51,000 - 56,000

Full time

26 hours ago

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Benefits offered by this job

Health and Wellness – Medical, Dental,

Wellness Incentives

Paid time off – Vacation, Sick & HOL

Disability and Insurance benefits

Tuition waivers for RIC, CCRI & URI

Job summary

Rhode Island College is seeking a Higher Education Administrative Assistant III to provide advanced administrative support to the Feinstein School of Education and Human Development. The role involves coordinating school activities, maintaining records, preparing reports, and assisting with grants and payroll processes.

The position requires strong organizational and communication skills, experience with enterprise software, and the ability to manage multiple tasks in a higher education setting.

Qualifications

Excellent oral and written communication skills and interpersonal abilities.
Ability to integrate information across application packages.
Strong organizational and multi-tasking capabilities.
Knowledge of office practices and records management.
Familiarity with spreadsheets, databases and word processing.
Ability to work independently and as part of a team.

Responsibilities

Provide advanced administrative support for Feinstein School operations.
Maintain academic and research records and prepare reports.
Coordinate purchasing, inventory and payroll information for student work programs.
Prepare detailed departmental reports and KPI data using enterprise systems.
Schedule advising appointments and manage department events.
Ensure compliance with state and college purchasing rules.

Skills

System integration

Oral & written communication

Interpersonal skills

Organizing & multi-tasking

Office practices

Spreadsheets & databases

Independent work

Team collaboration

Confidential information handling

Higher education knowledge

Reporting & analytics

Education

Associate’s degree in Business or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Higher Education Administrative Assistant III

Please see Special Instructions for more details.

Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool that may be used to assess computer software skills specific to the job. Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.
Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to RIC.
Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

Posting Information

Position Information

Posting Number

Posting Number CS00649

Position Title

Position Title Higher Education Administrative Assistant III

Division

Division Academic Affairs Division

Department Name

Department Name Feinstein School of Education and Human Development

Position Type

Position Type Staff – Classified

General Statement of Duties

Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions; to utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software; and to do related work as required.

Supervision Received

Works under the general supervision of an academic department chair, Dean, faculty or other designated academic professional; work instructions are typically provided at the beginning of assignments and is subject to episodic review by a supervisor for conformance with such policies, procedures and methods.

Supervision Exercised

To serve in an advisory or consulting capacity to Higher Education Administrative Assistant I’s and II’s or other staff assigned; As assigned by a superior, to supervise, provide guidance to, be a resource for and review the work of Higher Education Assistant I’s and II’s, or other assigned staff.

Position Overview

The Higher Education Administrative Assistant III provides advanced administrative and operational support to the Feinstein School of Education and Human Development, contributing to the effective delivery of academic programs and services. Working closely with faculty, staff, and students, this position coordinates school activities, maintains academic and research records, prepares reports, and facilitates access to campus resources. The role also supports grants and financial processes, reviews transactions, monitors expenditures, coordinates purchasing and inventory, and processes student work-study payroll information. Using college enterprise systems, the position supports accurate reporting, efficient operations, and compliance with institutional and state requirements. This position offers an opportunity to contribute to the work of the Feinstein School of Education and Human Development while applying strong organizational, communication, and problem-solving skills.

Illustrative Examples of Work Performed

Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions.
To utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software.
To perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department.
To provide a high level of complex clerical support, including the maintenance of research/project files within an academic department.
To pre-audit and/or post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department; to make recommendations regarding the nature/scope of this data.
To oversee the operations of department-specific programs.
To be responsible for the requisition, inventory, distribution and control of supplies for the department(s), and to ensure compliance with State and college/university purchasing rules and regulations.
To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for research, tutoring, disability services, Writing Center, English as a Second Language programs, Career Development etc.
To gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures, grade point averages, grades, academic probation, etc.
To create and manipulate advanced queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports.
To make classroom reservations utilizing the college’s event management computer system.
To convey pertinent information to faculty, staff, students and visitors within an academic department.
To enter hours worked for the biweekly work study student payroll for the academic department.
To maintain electronic and/or paper records for the academic department.
To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty.
To maintain and requisitions department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols. As assigned by a superior, to manage a P-Card and Travel Card as part of the Purchasing/Budgeting process in the department.
To produce and present detailed reports on departmental key performance indicators. To develop and maintain policies and procedures for the academic department.
To do related work as required.

Education

Such as may have been gained through: graduation from a senior high school supplemented with college courses in computer information systems.

Experience

Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software.

Or Combination of Education and Experience

Any combination of education and experience that shall be substantially equivalent to the above education and experience.

Additional Required Qualifications

Knowledges Skills and Capacities

The ability to integrate information from one type of application package to another; Excellent oral and written communication skills and interpersonal skills; the ability to effectively communicate information to all interested parties within a higher education setting; skills in organizing and multi-tasking; strong written and verbal communication skills; a working knowledge of office practices and the ability to apply such knowledge in recommending improvements in office procedures, use of forms, and the establishment and retention of relevant office records and files; a familiarity with spreadsheets, databases, word processing and other computer software; the ability to organize departmental activities; the ability to work independently as well as part of a team; the ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; the ability to handle multiple tasks quickly with attention to detail; the ability to handle and maintain confidential matters; a working knowledge of a higher education system; the ability to generate accurate and concise informational and statistical reports; and related capacities and abilities.

Preferred Qualifications

Associate’s degree in Business, or related field.
Experience working in a college setting.

FLSA

FLSA Non-Exempt

Full Time / Part Time

Full Time / Part Time Full-time

Work Schedule

Full-Time, 35 Weekly Hours
Monday – Friday
8:30AM – 4:30PM

Academic or Calendar Year

Academic or Calendar Year Calendar

Full-time employees enjoy an array of benefits including:

Health and Wellness – Medical, Dental & Vision
Wellness Incentives and Rewards
Paid time Off – Vacation, Sick & Holiday
Disability and Insurance Benefits
Education Benefits – Tuition waivers for RIC , CCRI & URI

Reports To (Title) Dean, Feinstein School of Education and Human Development

Position Status

Position Status Restricted - C

End of Restricted or Limited Position

End of Restricted or Limited Position 05/01/2026

Civil Service List No

Union Code

Union Code classified

Salary Grade

Salary Grade 317CA

Minimum Salary for Grade

Minimum Salary for Grade $50,915

Maximum Salary for Grade

Maximum Salary for Grade $55,777

Added Salary for This Position

Collective Bargaining Unit

Collective Bargaining Unit Council 94 Local 2879

Posting Information

Number of Positions Available

Number of Positions Available 1

Anticipated Start Date

Anticipated Start Date 10/24/2026

Application Open Date

Application Close Date

Application Close Date 11/05/2026

Special Instructions

Candidates selected for further consideration may be required to complete a practical exercise. The exercise is a candidate screening tool that may be used to assess computer software skills specific to the job. Examples include but are not limited to Microsoft Word (mail merge, formatting, etc.), Microsoft Excel (charts, tables, formulas, etc.), and typing.
Upon hire, candidate may be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to RIC.
Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.

EEO Statement

Rhode Island College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, national origin, sex, disability religion, age, veteran status, or any other protected status under applicable law. Rhode Island College is committed to maintain a workplace and educational environment that supports equal opportunity, professionalism and respectful engagement for all community members.

Supplemental Questions

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