Higher Ed Operations & Programs Coordinator

University of California, Los Angeles; Los Angeles (CA); On-site; USD 65,000 - 86,000; Full time

Job summary

The University of California, Los Angeles seeks an Operations and Program Coordinator to support the Department of European Languages and Transcultural Studies and the Department of Digital Humanities, housed in Royce Hall. This role emphasizes organizational, administrative, and coordination skills to support academic programs and events.

The position requires strong communication abilities and collaboration with faculty, staff, and students, with complex scheduling and budget oversight as part

Qualifications

• Bachelor's Degree in related area and / or equivalent experience/ training (Required).
• Ability to establish priorities over multiple assignments with high-volume detailed work.
• Excellent attendance, strong organizational and time management skills.
• Self-directed, able to work independently with minimal supervision.
• Outstanding oral and written communication skills; proficient in business correspondence.
• Familiarity with UCLA policies; experience with Accounts Payable, Travel and Entertainment systems is preferred.
• Flexibility to oversee events in evenings or weekends within budget constraints.
• Knowledge of visa requirements and related travel reimbursements preferred.
• Proven computer skills including Word, Excel, Outlook, Adobe; experience with Canva or graphic apps helpful.
• Ability to use UCLA online systems and calendar tools; maintain confidentiality.

Skills

Prioritization

Attendance & punctuality

Independent work

Initiative

Communication skills

Budget awareness

Event coordination

Staff collaboration

Policy familiarity

Microsoft Office

Confidentiality

Team coordination

Education

Bachelor's Degree in related area

Tools

BruinBuy Plus

Concur

UC Recruit

Glacier

SIS

Job description

The University of California, Los Angeles seeks an Operations and Program Coordinator to support the Department of European Languages and Transcultural Studies and the Department of Digital Humanities, housed in Royce Hall. This role emphasizes organizational, administrative, and coordination skills to support academic programs and events.

The position requires strong communication abilities and collaboration with faculty, staff, and students, with complex scheduling and budget oversight as part