High-Volume Title Processing Specialist

Fred Haas Companies; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401K

Paid vacation

Paid holidays

Sick leave

Training & education

Job summary

Fred Haas Toyota Country in Houston, TX is seeking an experienced Title Clerk to manage title and registration processing for a high-volume franchised Toyota dealership. This detail-critical role supports the accounting office, ensuring every deal is titled accurately and on time to protect customers, lienholders, and the dealership.

Responsibilities include processing titles, submitting applications through webDEALER, and coordinating with county offices.

Qualifications

• 2+ years of title and registration experience in a franchised automotive dealership.
• Knowledge of Texas titling requirements and the 30-day title transfer deadline.
• Hands-on experience with webDEALER.
• Experience with Reynolds & Reynolds (or CDK/DealerTrack DMS).
• Out-of-state titling experience.
• Familiarity with dealership accounting schedules and reconciliation.

Responsibilities

• Process title and registration paperwork for new, used, wholesale, and fleet deliveries.
• Prepare and submit title applications through webDEALER and to the Harris County Tax Assessor-Collector's office.
• Review deal jackets for completeness and accuracy before submission — Form 130-U, odometer disclosure, POA, trade payoff documentation, lien releases, and supporting ID.
• Calculate and verify motor vehicle sales tax, title fees, registration fees, and inventory tax.
• Manage temporary tag and buyer plate issuance, including out-of-state buyer plates.
• Process out-of-state titles and coordinate with other states' motor vehicle agencies.
• Perfect liens with finance sources and follow through to title receipt.
• Track and clear the title schedule daily; research and resolve aged or held titles.
• Obtain trade-in titles and payoffs, and follow up on outstanding documents from customers and other dealers.
• Maintain the tag and plate inventory log and reconcile it regularly.
• Post title-related entries and reconcile associated schedules with the accounting office.
• Maintain organized, audit-ready title records consistent with TxDMV and dealership retention requirements.
• Communicate with Sales and F&I on missing documentation and funding delays.

Skills

Title & registration

Time management

Financial accuracy

Communication

Attention to detail

Tools

webDEALER

Reynolds & Reynolds

CDK/DealerTrack DMS

Job description

Fred Haas Toyota Country in Houston, TX is seeking an experienced Title Clerk to manage title and registration processing for a high-volume franchised Toyota dealership. This detail-critical role supports the accounting office, ensuring every deal is titled accurately and on time to protect customers, lienholders, and the dealership.

Responsibilities include processing titles, submitting applications through webDEALER, and coordinating with county offices.