Billing Clerk

GRUBBS Family of Dealerships; Houston (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

Grubbs Family of Dealerships in Texas is seeking a detail-oriented Title Clerk to manage vehicle titling and registration for our dealership group.

You will ensure compliance with state requirements, process titles and registrations on every deal, and maintain accurate records while coordinating with sales and lenders.

Qualifications

• Process titles, registrations, and tax paperwork accurately.
• Submit and track title work with state agencies and lienholders.
• Verify deal documentation for completeness and accuracy.
• Maintain organized records and follow up on titles.
• Ensure compliance with Texas titling laws and timelines.

Responsibilities

• Process titles, registrations, and tax/title/license paperwork on all deals.
• Submit and track title work with state agencies and lienholders.
• Verify deal documentation for completeness and accuracy.
• Maintain organized records and follow up on outstanding titles.
• Resolve title issues and communicate with sales, customers, and lenders.
• Process out-of-state and dealer-trade titles on time.

Skills

Title processing

Registration management

Document control

Attention to detail

Compliance knowledge

Job description

Title Clerk — Accounting | Grubbs Family of Dealerships

About Us

Grubbs Family of Dealerships is a multi-brand, family-owned automotive group with deep roots across the DFW Metroplex and the state of Texas. We’ve built our reputation on doing right by our customers and our people — and we’re looking for team members who share those values.

We invest in our people, provide real opportunities to grow, and take pride in the experience we deliver to both our customers and our team members. When you join Grubbs, you join a culture built on integrity, professionalism, and continuous improvement. We set a high bar — and we give you the training, tools, and support to clear it.

The Opportunity

We’re seeking an organized, detail-oriented Title Clerk to manage vehicle titling and registration for our dealership group. You’ll ensure every deal is processed accurately and in compliance with state requirements — protecting the store from penalties and keeping customers’ paperwork on track.

What You’ll Do

• Process titles, registrations, and tax/title/license paperwork accurately on every new and used deal
• Submit and track title work with the state and lienholders, staying ahead of every deadline
• Verify accuracy and completeness of deal documentation before processing — catch problems early
• Maintain organized records and aggressively follow up on outstanding titles and missing documents
• Resolve title issues and communicate clearly with sales, customers, and lenders
• Process out-of-state and dealer-trade titles correctly and on time
• Ensure full compliance with Texas titling laws, fees, and timelines

The Standard We Hold

• Titles processed accurately and within state timelines — no penalties or late fees
• Outstanding titles followed up relentlessly and cleared quickly