High-Level Administrative Assistant

Emanu El Houston; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Paid Vacation

Retirement Plan

Jewish Holidays Off

Job summary

Congregation Emanu El in Houston, TX seeks a highly organized High-Level Administrative Assistant to support senior leadership and manage calendars, communications, and confidential files. You will coordinate meetings, events, and lifecycle engagements, acting as a trusted liaison for clergy, staff, and congregants.

The role requires 5+ years in a senior admin or operations role, superb communication, and strong organizational skills.

Qualifications

• Minimum 5 years of experience in a high-level administrative, executive assistant, or operations support role.
• Excellent written and verbal communication; warmth and professionalism.
• Superior organizational skills with ability to manage multiple priorities and deadlines.
• Proficient with MS Office, Zoom, and CRM/database systems.
• Experience in a nonprofit, synagogue, or faith-based setting preferred.
• Knowledge of Jewish customs and lifecycle events a plus but not required.

Responsibilities

• Provide high-level administrative support to senior team members, including calendars, meeting materials, and sensitive communications.
• Coordinate logistics for meetings, boards and committees, special events, and clergy lifecycle engagements.
• Serve as a liaison between synagogue leadership, staff, board members, and congregants to ensure timely communication.
• Draft and proofread letters, emails, and other correspondence on behalf of senior staff.
• Track project deadlines, follow up on action items, and support cross-department collaboration.
• Maintain confidential records and files with accuracy and security.
• Support event planning and lifecycle coordination (Bar/Bat Mitzvahs, weddings, funerals).
• Anticipate the needs of senior staff and take initiative to support organizational priorities.

Skills

Calendar management

Excellent communication

Discretion & confidentiality

Event planning

Cross-functional collaboration

Nonprofit/synagogue experience

Tools

MS Office

Zoom

CRM/Database systems

Job description

Organization: Congregation Emanu El
Location: Houston, TX
Employment Type: Full-Time | On-Site
Reports to: Senior Team Member

About Us:

We are a vibrant, inclusive, and innovative congregation serving an active and diverse membership. With a dynamic clergy team, a robust calendar of religious, educational, and cultural programming, and a deeply engaged community, we are proud to be a spiritual home to individuals and families across generations.

Position Summary:

We are seeking a highly organized, discreet, and proactive High-Level Administrative Assistant to support senior leadership and play a key role in ensuring the smooth day-to-day operations of our large and growing synagogue. This role requires exceptional communication skills, sound judgment, and the ability to manage complex calendars, coordinate internal and external communications, and serve as a reliable point of contact for both clergy and congregants.

Key Responsibilities:

• Provide high-level administrative support to members of the senior team, including managing calendars, preparing meeting materials, and handling sensitive communications with professionalism and discretion.
• Coordinate logistics for meetings, board and committee gatherings, special events, and clergy lifecycle engagements.
• Serve as a liaison between synagogue leadership, staff, board members, and congregants to ensure timely and effective communication.
• Draft and proofread letters, emails, and other written correspondence, often on behalf of senior staff.
• Track project deadlines, follow up on action items, and support cross-departmental collaboration.
• Maintain confidential records and files with accuracy and security.
• Support event planning and lifecycle coordination as needed (e.g., Bar/Bat Mitzvahs, weddings, funerals).
• Anticipate the needs of senior staff and take initiative to support organizational priorities.

Qualifications:

• Minimum 5 years of experience in a high-level administrative, executive assistant, or operations support role.
• Excellent written and verbal communication skills; ability to communicate with warmth and professionalism.
• Superior organizational skills and attention to detail; able to manage multiple priorities and meet deadlines.
• Technologically proficient: comfortable with Microsoft Office, Zoom, and database/CRM systems.
• Demonstrated ability to handle confidential information with discretion.
• Experience in a nonprofit, synagogue, or faith-based setting strongly preferred.
• Knowledge of Jewish customs, holidays, and lifecycle events is a plus, but not required.

Personal Attributes:

• Team player with a positive, can-do attitude.
• Warm, approachable, and welcoming demeanor.
• Emotionally intelligent and respectful in interpersonal interactions.
• Able to maintain composure in a fast-paced and dynamic environment.

Compensation & Benefits:

• Salary range: Commensurate with experience.
• Comprehensive benefits package including health insurance, paid vacation, retirement plan, and Jewish holidays off.
• Opportunities for professional development and growth.
• Meaningful work in a values-driven and community-centered environment.