High-Impact Executive Operations Partner

Equitable Advisors; Deerfield (IL); On-site; USD 54,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid time off

Job summary

Equitable is seeking an Executive Branch Administrator to provide high-level administrative and operational support to the Branch Manager and EVP in a full-time, in-office role. The position partners with cross-functional teams to ensure smooth day-to-day operations and drive efficiency.

The role requires strong calendar management, travel coordination, discreet handling of information, and a proactive approach to improve advisor support across the district.

Qualifications

• Bachelor's degree in business administration, communications, or related field, or equivalent work experience.
• 3+ years of administrative, executive support, or operations experience.
• Proven ability to manage complex calendars, travel coordination, and expense processing with high accuracy and discretion.
• Experience in fast-paced environments with ability to prioritize multiple responsibilities.
• Strong organizational, time management, and communication skills.
• Ability to work independently and with cross-functional teams; maintain confidentiality.
• Proficiency in MS Office (Outlook, Excel, PowerPoint, Word) and calendar/expense tools.

Responsibilities

• Provide high-level administrative and operational support to the Branch Manager and EVP.
• Manage executive calendar, coordinate travel, process expenses, and lead meeting planning and communications.
• Partner with Complex Operations Managers and EVP Assistants to drive alignment and consistency.
• Collaborate with the Office Coordinator to oversee daily office operations including mail, rooms, and supplies.
• Serve as a high-impact contributor with accountability across a broad range of business activities.
• Lead problem-solving initiatives to enhance advisor support for Associates and Districts.
• Work cross-functionally to streamline procedures and drive measurable business outcomes.
• Experience in operations, process improvement, or project coordination is a plus.

Skills

Accuracy and Attention to Detail

Effective Communications

Interpersonal Relationships

Managing Multiple Priorities

Office Administration

Problem Solving

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

Equitable is seeking an Executive Branch Administrator to provide high-level administrative and operational support to the Branch Manager and EVP in a full-time, in-office role. The position partners with cross-functional teams to ensure smooth day-to-day operations and drive efficiency.

The role requires strong calendar management, travel coordination, discreet handling of information, and a proactive approach to improve advisor support across the district.