Heating, Ventilation, and Air Conditioning Estimator

Building Team Solutions Inc; Round Rock (TX); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

Paid time off

Job summary

Building Team Solutions Inc is seeking a Commercial HVAC Service Writer to support existing clients and work with HVAC technicians to estimate, propose, and coordinate additional work on commercial systems. This is an office-based role that leverages hands-on experience to translate technical findings into clear customer proposals.

You’ll review service reports, define scope with technicians, prepare proposals, and track approvals, schedules, and budgets while keeping customers informed

Qualifications

• 3–5 years of commercial HVAC service industry experience.
• Ability to translate technical findings into clear customer explanations and written proposals.
• Strong organizational skills and a project management mindset.
• Attention to detail and accountability.
• Confidence coordinating with customers, technicians, vendors, and internal departments.

Responsibilities

• Review technician findings and service reports to identify repairs, replacements, and additional work.
• Define scope with technicians and estimate labor hours, materials, and equipment needs.
• Prepare clear, accurate proposals explaining the work and its value.
• Follow up with existing clients, answer questions, and secure approvals.
• Coordinate with technicians, vendors, purchasing, and internal departments to keep work moving.
• Track proposals, approvals, material availability, schedules, and tasks.
• Keep customers informed about progress, timing, and changes in scope.
• Ensure tasks are completed with proper details and customer satisfaction.

Skills

HVAC service experience

Proposal writing

Project coordination

Customer communication

Organizational skills

Job description

Mix of Client Services Estimating Project Coordination

Compensation: Salary commensurate with experience, plus bonus program. Expected total annual compensation: $85,000–$120,000.

Put Your Commercial HVAC Experience to Work in the Office

Do you understand commercial HVAC service and repair—and enjoy making sure the work gets done right?

We’re seeking a Commercial HVAC Service Writer to support existing customers and work closely with our HVAC technicians to identify, estimate, propose, and coordinate additional work needed on commercial HVAC systems.

This is an existing-client role with no cold calling. You’ll combine client service, estimating, and project coordination to help customers maintain reliable equipment and understand the work being recommended.

This is an excellent opportunity for someone with commercial HVAC field or service experience who wants to move into an office role while continuing to use their technical knowledge.

What You’ll Do

• Review technician findings and service reports to identify recommended repairs, replacements, and additional work.
• Work with technicians to define the scope of work and estimate labor hours, materials, and equipment needs.
• Prepare clear, accurate proposals that explain the recommended work and its value to the customer.
• Follow up with existing clients, answer questions, and secure approval to move forward.
• Coordinate with technicians, vendors, purchasing, and internal departments to keep approved work moving.
• Track proposals, approvals, material availability, schedules, and outstanding tasks.
• Keep customers informed about progress, timing, and changes in scope.
• Follow each task through completion, ensuring details are addressed and customer expectations are met.

What You Bring

• At least 3–5 years of commercial HVAC service industry experience.
• Practical knowledge of commercial HVAC repair and installation, including the labor and materials needed to complete the work.
• The ability to translate technical findings into clear customer explanations and written proposals.
• Strong organizational skills and a project management mindset.
• Attention to detail—you notice the small things before they become bigger problems.
• Consistent follow-through, ownership, and accountability.
• Confidence coordinating with customers, technicians, vendors, and multiple internal departments.

Experience preparing service estimates, repair proposals, or coordinating commercial HVAC work is especially valuable.

Compensation, Benefits, and Growth

• Salary based on experience, plus a bonus program.
• Expected total annual compensation can vary based on exp $80-110K.
• Excellent benefits package, including health, dental, vision, and life insurance.
• 401(k) with company match.
• Paid time off and holidays.
• A collaborative team environment and an opportunity to build a stable, long-term career.
• Opportunities for growth and advancement, including a path into leadership or management for the right person.