Healthcare Travel & Timesheet Coordinator

Pacific Companies Inc; Irvine (CA); On-site; USD 58,000 - 76,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k with company match

Paid Holidays

Job summary

Pacific Companies Inc is seeking a Timesheets & Travel Coordinator to join our growing Travel team in Irvine, CA. The role emphasizes timekeeping accuracy, payroll support, and travel logistics for Locum Tenens providers and internal staff.

The ideal candidate is detail-oriented, proactive, and capable of handling multiple tasks with professionalism. This full-time onsite role offers comprehensive benefits and opportunities to contribute to a trusted healthcare staffing firm.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Previous experience in timekeeping, travel coordination, administrative support, or a related environment preferred.
• Exceptional attention to detail with the ability to review contracts, timesheets, approvals, and supporting documentation for accuracy.

Responsibilities

• Manage the timesheet process for a portfolio of Locum Tenens providers and client accounts throughout each bi-weekly payroll cycle.
• Monitor timesheet submissions to ensure hours, approvals, and documentation are received before payroll deadlines.
• Review timecards for completeness and accuracy prior to payroll processing.
• Coordinate travel and logistical arrangements for providers and internal team members.
• Provide responsive support to providers, recruiters, clients, and internal staff on timekeeping and travel issues.
• Maintain accurate records and audit trails for timekeeping submissions and payroll-related documentation.

Skills

Timekeeping

Travel coordination

Administrative support

Customer service

Communication

Organizational skills

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Timekeeping systems

Travel-management systems

Job description

Pacific Companies Inc is seeking a Timesheets & Travel Coordinator to join our growing Travel team in Irvine, CA. The role emphasizes timekeeping accuracy, payroll support, and travel logistics for Locum Tenens providers and internal staff.

The ideal candidate is detail-oriented, proactive, and capable of handling multiple tasks with professionalism. This full-time onsite role offers comprehensive benefits and opportunities to contribute to a trusted healthcare staffing firm.