Strategic Travel & Timesheet Coordinator

Pacific Companies; Irvine (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive Benefits

Team-oriented culture

Job summary

Pacific Companies is seeking a Timesheets & Travel Coordinator to join the Travel team in a fast-paced healthcare staffing environment. You will manage timesheets, coordinate travel, and ensure timely payroll processing for Locum Tenens providers and internal staff.

Ideal candidates are strong communicators with excellent organization and attention to detail, capable of handling multiple assignments and deadlines while delivering high-level customer service.

Qualifications

• High school diploma or equivalent; associate or bachelor's preferred.
• Experience in timekeeping, travel coordination, administrative support, or a related environment.
• Exceptional attention to detail with the ability to review contracts, timekeeping, and documentation for accuracy.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication and professional customer service.
• Ability to work independently while collaborating within a team.

Responsibilities

• Manage the timesheet process for an assigned portfolio of Locum Tenens providers and client accounts during each bi-weekly payroll cycle.
• Monitor timesheet submissions to ensure hours, approvals, and supporting documentation are received prior to payroll deadlines.
• Review timecards and timekeeping records for completeness and accuracy prior to payroll processing.
• Review provider contracts and assignment details to verify requirements and identify discrepancies.
• Reconcile timekeeping entries against documentation and research corrections as needed.
• Process timekeeping corrections accurately and within payroll deadlines.
• Follow up with providers, clients, managers, and approvers regarding missing or unapproved timesheets.
• Maintain communication with client contacts and approvers to facilitate timely payroll processing.
• Coordinate travel and logistical arrangements for Locum Tenens providers and internal staff.
• Prepare itineraries, maintain travel records, and respond to travel disruptions or changes.
• Provide responsive support to providers, recruiters, and internal departments and escalate where needed.
• Participate in SOPs, checklists, trackers, and process improvement initiatives.

Skills

Timekeeping

Travel coordination

Customer service

Communication

Organization

Attention to detail

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office

Excel

Timekeeping systems

Travel-management systems

Job description

Pacific Companies is seeking a Timesheets & Travel Coordinator to join the Travel team in a fast-paced healthcare staffing environment. You will manage timesheets, coordinate travel, and ensure timely payroll processing for Locum Tenens providers and internal staff.

Ideal candidates are strong communicators with excellent organization and attention to detail, capable of handling multiple assignments and deadlines while delivering high-level customer service.