Healthcare Scheduler & Office Manager — Long-Term Care

Bethesda Care Center; Fremont, Northern (OH, KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

Bethesda Care Center in Fremont, Ohio, seeks a Scheduler/Business Office Manager to organize daily and weekly staffing for nursing and support staff and to oversee billing and Medicaid processes. This role ensures timely, accurate documentation and smooth financial operations within a long-term care setting.

The ideal candidate has scheduling experience in healthcare, strong organizational and communication abilities, and proficiency with scheduling software and Microsoft Office.

Qualifications

• High school diploma or equivalent; associate degree or healthcare certification preferred.
• Experience with scheduling or staffing in a long-term care or healthcare facility is strongly preferred.
• Proficiency with scheduling software and Microsoft Office Suite (Excel, Outlook).
• Strong organizational, time management, and problem-solving skills.
• Ability to work independently and respond quickly to scheduling changes or emergencies.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage daily and weekly staffing schedules for nursing and support staff.
• Ensure financial documentation and Medicaid-related requirements are completed.
• Handle admission agreements and guardian sign-off.
• Oversee Medicaid applications and private pay collections.
• Attend UR meetings to track resident payor changes.
• Coordinate discharge plans with social services and keep payor sources updated.

Skills

Scheduling

Microsoft Office

Organizational skills

Time management

Problem solving

Communication

Independence

Education

High school diploma

Associate degree or healthcare certification

Tools

Scheduling software

Microsoft Excel

Microsoft Outlook

Job description

Bethesda Care Center in Fremont, Ohio, seeks a Scheduler/Business Office Manager to organize daily and weekly staffing for nursing and support staff and to oversee billing and Medicaid processes. This role ensures timely, accurate documentation and smooth financial operations within a long-term care setting.

The ideal candidate has scheduling experience in healthcare, strong organizational and communication abilities, and proficiency with scheduling software and Microsoft Office.