Nursing Scheduler & Administrative Specialist

Garden Springs Healthcare; Fremont (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Bethesda Care Center in Fremont, Ohio, is seeking a Nursing Scheduler/Business Office Assistant to provide administrative support across scheduling and business office functions, ensuring accurate staffing and efficient billing processes.

This multi-role position requires strong organizational and communication skills in a dynamic long-term care environment, with familiarity of scheduling and billing systems preferred; STNA certification is a plus.

Qualifications

• High school diploma or equivalent required; assoc. degree preferred.
• 1–2 years in a long-term care or healthcare admin role.
• Knowledge of staffing/scheduling, medical records, and billing systems preferred.
• Familiarity with Medicare/Medicaid and private insurance billing a plus.
• Excellent organizational, communication, and customer service skills.
• Ability to handle multiple priorities with resident confidentiality.

Responsibilities

• Create and manage staff schedules for nursing and support departments.
• Track call-offs, shift changes, and fill open shifts with staff.
• Maintain attendance, time-off records, and staffing levels.
• Coordinate vacation coverage, training days, and census-based scheduling.
• Assist admissions paperwork, resident billing, and financial records.
• Process payments, insurance data, and resident trust activity.
• Maintain confidential resident records and respond to billing inquiries.

Skills

Organizational skills

Communication

Multitasking

Confidentiality

Customer service

Education

High school diploma or equivalent

Associate degree in healthcare administration / related field

Tools

PointClickCare

Kronos

MatrixCare

Job description

Bethesda Care Center in Fremont, Ohio, is seeking a Nursing Scheduler/Business Office Assistant to provide administrative support across scheduling and business office functions, ensuring accurate staffing and efficient billing processes.

This multi-role position requires strong organizational and communication skills in a dynamic long-term care environment, with familiarity of scheduling and billing systems preferred; STNA certification is a plus.