Healthcare Project Coordinator: Deliver Timely Results

WebMD, LLC.; Newark (NJ); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

PTO & Holidays

401(k) Match

Life Insurance

EAP

Transit Benefits

Job summary

Medscape, a division of WebMD, is seeking a Project Manager to coordinate digital advertising initiatives and healthcare client projects. You will follow established processes, manage timelines in Workfront, and collaborate with cross-functional teams to ensure on-time, high-quality client deliverables.

A bachelor’s degree or equivalent experience is required, with experience in digital advertising or healthcare.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Experience or exposure to digital advertising, agency, or healthcare-related roles.
• Experience or exposure to project coordination, traffic, or project management.
• Strong passion for delivering exceptional customer service.
• Ability to manage multiple tasks in a fast-paced environment with a results-driven approach; strong communication skills.
• Excellent organizational and documentation skills; proficiency in MS Word, Excel, PowerPoint, and task management systems such as Workfront or equivalent platforms.
• Knowledge of the marketing creative process; pharmaceutical industry experience is a plus.
• Experience with the medical/legal review process in the pharmaceutical industry is a plus.
• Experience with MS Project or Workfront is a plus.

Responsibilities

• Follow Medscape’s processes and guidelines to ensure consistency and compliance.
• Work closely with PM team members and with other departments to understand Medscape processes and workflows.
• Create and manage assigned project timelines in Workfront.
• Maintain assigned project timelines daily and provide updates to Account Management.
• Collaborate with internal teams to manage timelines, assets, and client deliverables; participate in kickoff meetings, requirements sessions, internal reviews, and prelaunch checks.
• Use reporting and dashboard functions within Workfront to track project progress.
• Follow up on tasks that have not started or are incomplete and resolve delays.
• Communicate potential project issues and delays to senior team members for resolution.
• Assist in timeline adjustments based on acceleration requests and mid-stream updates.
• Ensure client priorities and expectations are communicated clearly across internal teams.
• Focus on delivering high-quality, error-free client deliverables and launches.
• Contribute to revenue goals by supporting on-time project execution.
• Perform regular audits of project folders and assist with maintaining server organization.
• Provide support for team members during out-of-office periods, ensuring tasks and timelines are maintained.

Skills

Project coordination

Multitasking

Customer service

Communication

Time management

Education

Bachelor’s degree or equivalent

Tools

Workfront

MS Project

Job description

Medscape, a division of WebMD, is seeking a Project Manager to coordinate digital advertising initiatives and healthcare client projects. You will follow established processes, manage timelines in Workfront, and collaborate with cross-functional teams to ensure on-time, high-quality client deliverables.

A bachelor’s degree or equivalent experience is required, with experience in digital advertising or healthcare.