Healthcare Procurement Specialist

DAMIAN FAMILY HEALTH CENTER; New York (NY); On-site; USD 55,000 - 58,000; Full time

Job summary

Damian Family Care Centers, Inc. in Queens, NY seeks a proactive Procurement Clerk to support purchasing across clinical, dental, behavioral health, administrative, facilities, and IT departments.

You will process requisitions, issue POs, obtain quotes, monitor inventory, and ensure compliance with HRSA and grant regulations. Responsibilities include maintaining records, coordinating vendor relationships, and ensuring procurement activities stay within budgets.

Qualifications

• Associate's degree or equivalent in business, supply chain, healthcare administration, accounting, or related field.
• Minimum two years of purchasing/procurement experience in healthcare, hospital, FQHC, or nonprofit.
• Experience with purchasing software or ERP systems preferred.
• Understanding of inventory management practices.
• Strong organizational and time management skills.
• Excellent attention to detail with analytical/problem-solving abilities.
• Effective written and verbal communication, able to negotiate with vendors.
• Ability to manage multiple priorities in a fast-paced healthcare environment.
• High integrity and confidentiality.
• Microsoft Office Suite (Excel, Word, Outlook)
• Purchasing and accounting software: ERP or financial management systems
• Electronic document management systems preferred.

Responsibilities

• Process purchase requisitions and prepare purchase orders accurately and timely.
• Obtain competitive price quotations from approved vendors.
• Compare pricing, quality, delivery schedules, and service levels for best value.
• Coordinate purchases for clinical, dental, behavioral health, administrative, facilities and IT.
• Monitor PO status from initiation through delivery.
• Resolve purchasing discrepancies, damaged shipments, backorders, and invoice variances.
• Ensure purchases stay within approved departmental budgets.
• Maintain purchasing documentation and procurement files.
• Build/maintain relationships with approved vendors and suppliers.
• Request updated pricing, catalogs, contracts, and certificates of insurance as required.
• Monitor vendor performance on quality, responsiveness, and delivery.
• Coordinate inventory replenishment to minimize waste.
• Participate in periodic physical inventory counts.
• Track high-value assets and equipment purchases.
• Match POs with packing slips and invoices.
• Verify invoice accuracy prior to payment submission.
• Resolve invoice discrepancies with vendors and Accounts Payable.
• Maintain purchasing reports and spending summaries.
• Ensure procurement activities comply with regulations and policy.
• Maintain procurement records for audits.
• Assist with vendor documentation during financial/compliance audits.
• Maintain purchasing databases and vendor files, generating reports as requested.

Skills

Vendor management

Negotiation

ERP systems

Inventory management

Microsoft Office

Communication skills

Time management

Attention to detail

Problem solving

Healthcare procurement

Education

Associate degree

Healthcare exp preferred

Tools

ERP software

Purchasing software

MS Excel

Job description

Damian Family Care Centers, Inc. in Queens, NY seeks a proactive Procurement Clerk to support purchasing across clinical, dental, behavioral health, administrative, facilities, and IT departments.

You will process requisitions, issue POs, obtain quotes, monitor inventory, and ensure compliance with HRSA and grant regulations. Responsibilities include maintaining records, coordinating vendor relationships, and ensuring procurement activities stay within budgets.