Purchasing

DAMIAN FAMILY HEALTH CENTER; New York (NY); On-site; USD 55,000 - 58,000; Full time

Job summary

Damian Family Care Centers, Inc. in Queens, NY seeks a proactive Procurement Clerk to support purchasing across clinical, dental, behavioral health, administrative, facilities, and IT departments.

You will process requisitions, issue POs, obtain quotes, monitor inventory, and ensure compliance with HRSA and grant regulations. Responsibilities include maintaining records, coordinating vendor relationships, and ensuring procurement activities stay within budgets.

Qualifications

• Associate's degree or equivalent in business, supply chain, healthcare administration, accounting, or related field.
• Minimum two years of purchasing/procurement experience in healthcare, hospital, FQHC, or nonprofit.
• Experience with purchasing software or ERP systems preferred.
• Understanding of inventory management practices.
• Strong organizational and time management skills.
• Excellent attention to detail with analytical/problem-solving abilities.
• Effective written and verbal communication, able to negotiate with vendors.
• Ability to manage multiple priorities in a fast-paced healthcare environment.
• High integrity and confidentiality.
• Microsoft Office Suite (Excel, Word, Outlook)
• Purchasing and accounting software: ERP or financial management systems
• Electronic document management systems preferred.

Responsibilities

• Process purchase requisitions and prepare purchase orders accurately and timely.
• Obtain competitive price quotations from approved vendors.
• Compare pricing, quality, delivery schedules, and service levels for best value.
• Coordinate purchases for clinical, dental, behavioral health, administrative, facilities and IT.
• Monitor PO status from initiation through delivery.
• Resolve purchasing discrepancies, damaged shipments, backorders, and invoice variances.
• Ensure purchases stay within approved departmental budgets.
• Maintain purchasing documentation and procurement files.
• Build/maintain relationships with approved vendors and suppliers.
• Request updated pricing, catalogs, contracts, and certificates of insurance as required.
• Monitor vendor performance on quality, responsiveness, and delivery.
• Coordinate inventory replenishment to minimize waste.
• Participate in periodic physical inventory counts.
• Track high-value assets and equipment purchases.
• Match POs with packing slips and invoices.
• Verify invoice accuracy prior to payment submission.
• Resolve invoice discrepancies with vendors and Accounts Payable.
• Maintain purchasing reports and spending summaries.
• Ensure procurement activities comply with regulations and policy.
• Maintain procurement records for audits.
• Assist with vendor documentation during financial/compliance audits.
• Maintain purchasing databases and vendor files, generating reports as requested.

Skills

Vendor management

Negotiation

ERP systems

Inventory management

Microsoft Office

Communication skills

Time management

Attention to detail

Problem solving

Healthcare procurement

Education

Associate degree

Healthcare exp preferred

Tools

ERP software

Purchasing software

MS Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Purchasing

RFT Queens, NY, US

Salary Range: $55,000.00 To $58,000.00 Annually

We are seeking a proactive, detail-oriented, and kind Individual to fulfill this role. The Procurement Clerk is responsible for supporting the purchasing and procurement activities of Damian Family Care Centers, Inc. The incumbent ensures the timely acquisition of medical supplies, office equipment, technology, facilities materials, and contracted services necessary to support patient care and organizational operations across multiple health center locations.

This position is responsible for maintaining purchasing records, processing purchase orders, obtaining competitive quotes, coordinating vendor relationships, monitoring inventory levels, and ensuring procurement activities comply with organizational policies, HRSA requirements, federal grant regulations, and applicable organizational and regulatory standards.

• Process purchase requisitions and prepare purchase orders accurately and timely.
• Obtain competitive price quotations from approved vendors.
• Compare pricing, quality, delivery schedules, and service levels to ensure best value.
• Coordinate purchases for clinical, dental, behavioral health, administrative, facilities, and IT departments.
• Monitor purchase order status from initiation through delivery.
• Resolve purchasing discrepancies, damaged shipments, backorders, and invoice variances.
• Ensure purchases remain within approved departmental budgets.
• Maintain accurate purchasing documentation and procurement files.
• Build/maintain relationships with approved vendors and suppliers.
• Request updated pricing, catalogs, contracts, and certificates of insurance as required.
• Monitor vendor performance regarding quality, responsiveness, and delivery.
• Coordinate inventory replenishment for medical and office supplies, recommending reorder quantities while minimizing waste.
• Participate in periodic physical inventory counts.
• Track high-value assets and equipment purchases.
• Match purchase orders with packing slips and invoices.
• Verify invoice accuracy prior to submission for payment.
• Resolve invoice discrepancies with vendors and Accounts Payable.
• Maintain purchasing reports and spending summaries.
• Ensure procurement activities comply with regulations and policy.
• Maintain procurement records for internal and external audits.
• Assist with vendor documentation during financial and compliance audits.
• Maintain purchasing databases and vendor files, generating purchasing reports as requested.
• Assist with contract renewals and procurement documentation.
• Assist with vendor onboarding and documentation.
• Perform other duties as assigned to support departmental and organizational goals.

Qualifications & Skills

• Associate's degree in business administration, Supply Chain Management, Healthcare Administration, Accounting, or related field required. Progressive years of experience may be used in lieu of degree.
• Minimum two (2) years of purchasing or procurement experience within a healthcare, hospital, FQHC, or nonprofit.
• Experience with purchasing software or ERP systems preferred.
• Understanding of inventory management practices.
• Strong organizational and time management skills.
• Excellent attention to detail with strong analytical and problem-solving abilities.
• Effective written and verbal communication skills demonstrating ability to negotiate professionally with vendors.
• Ability to manage multiple priorities in a fast-paced healthcare environment.
• High level of integrity and confidentiality.
• Microsoft Office Suite (Excel, Word, Outlook)
• Purchasing and accounting software: ERP or financial management systems
• Electronic document management systems preferred.

Physical & Work Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

• Ability to lift, carry, push, and pull objects weighing 25-50 pounds.
• Primarily office-based role within a healthcare/clinical setting.
• May require occasional travel between DFCC sites.
• Prolonged periods of sitting, working at a computer, and reviewing detailed financial and operational data.
• May require extended hours during audits, reporting cycles, or system implementations.
• Frequent interaction with staff, leadership, external vendors, and regulatory agencies.

We are seeking a proactive, detail-oriented, and kind Individual to fulfill this role. The Procurement Clerk is responsible for supporting the purchasing and procurement activities of Damian Family Care Centers, Inc. The incumbent ensures the timely acquisition of medical supplies, office equipment, technology, facilities materials, and contracted services necessary to support patient care and organizational operations across multiple health center locations.

This position is responsible for maintaining purchasing records, processing purchase orders, obtaining competitive quotes, coordinating vendor relationships, monitoring inventory levels, and ensuring procurement activities comply with organizational policies, HRSA requirements, federal grant regulations, and applicable organizational and regulatory standards.

Essential Job Duties

• Process purchase requisitions and prepare purchase orders accurately and timely.
• Obtain competitive price quotations from approved vendors.
• Compare pricing, quality, delivery schedules, and service levels to ensure best value.
• Coordinate purchases for clinical, dental, behavioral health, administrative, facilities, and IT departments.
• Monitor purchase order status from initiation through delivery.
• Resolve purchasing discrepancies, damaged shipments, backorders, and invoice variances.
• Ensure purchases remain within approved departmental budgets.
• Maintain accurate purchasing documentation and procurement files.
• Build/maintain relationships with approved vendors and suppliers.
• Request updated pricing, catalogs, contracts, and certificates of insurance as required.
• Monitor vendor performance regarding quality, responsiveness, and delivery.
• Coordinate inventory replenishment for medical and office supplies, recommending reorder quantities while minimizing waste.
• Participate in periodic physical inventory counts.
• Track high-value assets and equipment purchases.
• Match purchase orders with packing slips and invoices.
• Verify invoice accuracy prior to submission for payment.
• Resolve invoice discrepancies with vendors and Accounts Payable.
• Maintain purchasing reports and spending summaries.
• Ensure procurement activities comply with regulations and policy.
• Maintain procurement records for internal and external audits.
• Assist with vendor documentation during financial and compliance audits.
• Maintain purchasing databases and vendor files, generating purchasing reports as requested.

Non-Essential Job Duties

• Assist with contract renewals and procurement documentation.
• Assist with vendor onboarding and documentation.
• Perform other duties as assigned to support departmental and organizational goals.

Qualifications & Skills

• Associate's degree in business administration, Supply Chain Management, Healthcare Administration, Accounting, or related field required. Progressive years of experience may be used in lieu of degree.
• Minimum two (2) years of purchasing or procurement experience within a healthcare, hospital, FQHC, or nonprofit.
• Experience with purchasing software or ERP systems preferred.
• Understanding of inventory management practices.
• Strong organizational and time management skills.
• Excellent attention to detail with strong analytical and problem-solving abilities.
• Effective written and verbal communication skills demonstrating ability to negotiate professionally with vendors.
• Ability to manage multiple priorities in a fast-paced healthcare environment.
• High level of integrity and confidentiality.
• Microsoft Office Suite (Excel, Word, Outlook)
• Purchasing and accounting software: ERP or financial management systems
• Electronic document management systems preferred.

Physical & Work Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

• Ability to lift, carry, push, and pull objects weighing 25-50 pounds.
• Primarily office-based role within a healthcare/clinical setting.
• May require occasional travel between DFCC sites.
• Prolonged periods of sitting, working at a computer, and reviewing detailed financial and operational data.
• May require extended hours during audits, reporting cycles, or system implementations.
• Frequent interaction with staff, leadership, external vendors, and regulatory agencies.

Monday through Friday 9 am- 5 pm
37.5 hours per week