Healthcare Operations Intern: Document & Admin Support

Circadia; El Segundo (CA); On-site; USD 28,000 - 41,000; Full time

Job summary

Circadia Health is seeking an entry-level Operations/Administrative Support role in El Segundo to assist with mail handling, document management, and records organization. You will work with confidential PHI, follow set processes, and support multiple internal teams in a fast-paced environment.

Ideal candidates are current students or recent graduates who are highly organized, detail-oriented, and capable of handling routine tasks with discretion.

Qualifications

• Currently enrolled student or recent graduate preferred.
• Highly organized with strong attention to detail.
• Reliable and able to complete repetitive tasks accurately.
• Comfortable working with confidential and sensitive information.
• Strong judgment and professionalism.
• Follow documented processes and instructions closely.
• Proficient with email, spreadsheets, scanners, and cloud-based document systems.
• Able to manage multiple small tasks and prioritize effectively.
• Willing to take ownership of routine and miscellaneous operational needs.

Responsibilities

• Open, sort, and organize incoming company mail.
• Scan and route checks and other business documents.
• Assist with organizing patient consent documentation.
• Handle PHI in accordance with policies.
• Scan, upload, file, and organize records.
• Support document collection and basic record verification.
• Maintain internal trackers and operational records.
• Complete routine administrative tasks for Operations and internal teams.
• Prepare, organize, and distribute materials as needed.
• Support miscellaneous office projects as priorities arise.
• Escalate missing or unclear documentation to the appropriate team.

Skills

Organized

Detail-oriented

Time management

Confidential information handling

Email/spreadsheet proficiency

Education

Current college student or recent graduate

Tools

Scanners

Cloud-based document systems

Job description

Circadia Health is seeking an entry-level Operations/Administrative Support role in El Segundo to assist with mail handling, document management, and records organization. You will work with confidential PHI, follow set processes, and support multiple internal teams in a fast-paced environment.

Ideal candidates are current students or recent graduates who are highly organized, detail-oriented, and capable of handling routine tasks with discretion.