Operations Intern

Circadia; El Segundo (CA); On-site; USD 28,000 - 41,000; Full time

Job summary

Circadia Health is seeking an entry-level Operations/Administrative Support role in El Segundo to assist with mail handling, document management, and records organization. You will work with confidential PHI, follow set processes, and support multiple internal teams in a fast-paced environment.

Ideal candidates are current students or recent graduates who are highly organized, detail-oriented, and capable of handling routine tasks with discretion.

Qualifications

• Currently enrolled student or recent graduate preferred.
• Highly organized with strong attention to detail.
• Reliable and able to complete repetitive tasks accurately.
• Comfortable working with confidential and sensitive information.
• Strong judgment and professionalism.
• Follow documented processes and instructions closely.
• Proficient with email, spreadsheets, scanners, and cloud-based document systems.
• Able to manage multiple small tasks and prioritize effectively.
• Willing to take ownership of routine and miscellaneous operational needs.

Responsibilities

• Open, sort, and organize incoming company mail.
• Scan and route checks and other business documents.
• Assist with organizing patient consent documentation.
• Handle PHI in accordance with policies.
• Scan, upload, file, and organize records.
• Support document collection and basic record verification.
• Maintain internal trackers and operational records.
• Complete routine administrative tasks for Operations and internal teams.
• Prepare, organize, and distribute materials as needed.
• Support miscellaneous office projects as priorities arise.
• Escalate missing or unclear documentation to the appropriate team.

Skills

Organized

Detail-oriented

Time management

Confidential information handling

Email/spreadsheet proficiency

Education

Current college student or recent graduate

Tools

Scanners

Cloud-based document systems

Job description

Circadia Health is a healthcare technology company focused on improving patient outcomes through continuous, contactless monitoring and AI-powered clinical insights. We partner with healthcare organizations across the country and support workflows that involve sensitive patient and operational information.

$20 - $30 an hour

What You'll Do

• Open, sort, and organize incoming company mail
• Scan and appropriately route checks and other business documents
• Assist with organizing, retrieving, and maintaining patient consent documentation
• Handle documents containing Protected Health Information (PHI) in accordance with company policies
• Scan, upload, file, and organize records and administrative documents
• Support document collection and basic record verification
• Assist with maintaining accurate internal trackers and operational records
• Complete routine administrative tasks that support Operations and other internal teams
• Help prepare, organize, and distribute materials as needed
• Support miscellaneous office and operational projects as priorities arise
• Escalate missing, incomplete, or unclear documentation to the appropriate team member

What We're Looking For

• Current college student or recent graduate preferred
• Highly organized with strong attention to detail
• Reliable and able to complete repetitive tasks accurately
• Comfortable working with confidential and sensitive information
• Strong judgment and professionalism
• Able to follow documented processes and instructions closely
• Comfortable using email, spreadsheets, scanners, and cloud-based document systems
• Able to manage multiple small tasks and prioritize appropriately
• Willing to take ownership of both routine and miscellaneous operational needs

Important Requirements

This position may involve access to confidential business information and Protected Health Information. The individual in this role will be expected to:

• Maintain strict confidentiality
• Follow Circadia Health privacy and security policies
• Complete required HIPAA and privacy training
• Handle PHI only as necessary to complete assigned responsibilities
• Follow established procedures for storing, transmitting, and disposing of sensitive information

What You'll Gain

This role provides hands‑on exposure to the operational side of a growing healthcare technology company. You will develop experience with healthcare administration, document management, operational workflows, compliance-sensitive processes, and cross‑functional business support.

Circadia Health is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.