Healthcare Onboarding Coordinator - Human Resources (Onsite)

Jupiter Medical Center Physicians Group, Inc.; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

Jupiter Medical Center Physicians Group, Inc. is seeking an Onboarding Coordinator to manage the pre-employment process for all new hires.

You will coordinate background screening, health screenings, drug testing, I-9s, and education checks, ensuring timely completion of paperwork and regulatory compliance. You will maintain accurate new hire files, enter data into the employee database, onboard staff, and generate reports for leadership and regulatory reviews.

Qualifications

• Minimum of 2 years HR experience with onboarding focus
• Healthcare experience preferred
• Recruitment experience strongly preferred
• Experience with Applicant Tracking Systems
• Must be organized and able to multitask
• Able to work independently and with structure
• Proficient in Microsoft Office products

Responsibilities

• Administer pre-employment process, coordinate and follow up with all new hires including background screening, health physicals, drug testing and other requirements
• Ensure completion of new hire paperwork, background checks, I-9s, references, and education verifications
• Maintain accurate, regulatory-compliant new hire files for employees and contractors
• Enter new hire information into the employee database and onboard all new hires
• Add new hires to New Hire Orientation Spreadsheet and distribute to leadership
• Generate reports from the database and assist with regulatory reviews by agencies (JCAHO, AHCA, etc.)
• Schedule occupational health appointments for new hires and onboard contractors into databases
• Oversee parking decal compliance and assist with Workday and HealthStream access
• Perform other duties as assigned

Skills

HR experience

Recruitment

Applicant Tracking System

Multitasking

Independent work

Organized

Fast-paced work

MS Office

Education

Bachelor’s in HR/Business

Tools

Workday

HealthStream

Job description

Education

Bachelor's degree in human resources, Business, HR Management, or related field preferred

Experience / Qualifications

• Minimum of 2 years Human Resources experience, with an emphasis in new hire onboarding; healthcare experience preferred.
• Recruitment experience is strongly preferred
• Experience with Application Tracking Systems
• Able to multitask.
• Demonstrated ability to work independently and with structure.
• Must be organized.
• Ability to work in a fast-paced environment.
• Proficient in Microsoft Office products

Position Summary

The Onboarding Coordinator will administer pre-employment process, coordinate, and follow up with all new hires including background screening, employee health physicals, drug testing and any other position requirements.

• Onboarding Coordinator will ensure all pre-employment requirements are met upon start date.
• Ensure completion of new hire paperwork, background screen, I-9's, references, and education checks.
• Ensure all new hire team member files are accurate and compliant to meet regulatory requirements.
• Ensure all new hire contractor files are accurate and compliant to meet regulatory requirements.
• Enter all new hire information into employee database.
• Onboard all new hires
• Add all new hires who have gone through onboarding process to the New Hire Orientation Spreadsheet
• Maintain New Hire Orientation Spreadsheet and distribute to leadership prior to each orientation.
• Generate reports from database. Attend meetings as requested to review employee files in preparation for regulatory reviews with agencies (JCAHO, AHCA, etc.,)
• Schedule new hires for new hire Occupational Health appointments
• Enter contractors into appropriate database.
• Oversee JMC team member/Contractor parking initiative and decal compliance.
• Assist team members with Workday and Health Stream access.
• Performs other duties as assigned.

Team Member Competencies

Establishing Relationships

Builds effective networks, working relationships, and alliances in order to collaborate effectively within department and organization. Can relate to all kinds of people regardless of background; find topics and common interests that can be used to build rapport with others.

Peer Support

Provides guidance and feedback to help others strengthen knowledge/skills needed to accomplish tasks, solve problems, and perform effectively within the team.

Inspiring and Motivating Others

Fosters commitment and cohesiveness by facilitating cooperation and working as a team within the organization toward goal accomplishments. Work well with others, build consensus, and ensure cooperation to complete tasks and positive workflow.

Demonstrating Emotional Intelligence

Exercises self-leadership, self-awareness, and self-regulation; manages emotions so that they are expressed appropriately; leads others by showcasing adaptability, empathy, and social skills.

Acting with Integrity

Interacts with others in a way that is seen as direct and truthful; ensures confidence in individual and organizational motives and representations. Acts in a way that is consistent with personal and organizational values by keeping confidence, promises, and commitments. Clearly states goals and beliefs; informs people of their true intentions, does what they say they will do; follows through on commitments.

Being a Champion for Change and Innovation

Supports people in their efforts to try new things. Things creatively, generates novel and valuable ideas and uses these ideas to develop new or improved processes. Accepts new ways of doing things and adapts to change.

Communicating Effectively

Speaks and writes clearly, conveys information in a concise, organized, and logical manner. Is adept at tailoring the message to fit the interests and needs of the audience. Listens attentively and exercises tact, discretion, and diplomacy when interacting with members of the department and organization.

Promoting Diversity and Inclusion

Treats all people with dignity and respect. Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics. Challenges bias and intolerance. Develops all-inclusive groups in the realms of social interaction and communication. Shows respect for the beliefs of others; encourages and promotes practices that support cultural diversity; discourages behaviors or prac