Healthcare Onboarding Coordinator - Human Resources (Onsite)

Jupiter Medical Center; Florida; On-site; USD 52,000 - 72,000; Full time

Job summary

Jupiter Medical Center in Palm Beach County, FL is hiring an Onboarding Coordinator to manage the pre-employment process and coordinate background checks, health screenings, and onboarding for new hires. This role requires strong attention to detail, the ability to work independently, and experience with applicant tracking systems, onboarding processes, and regulatory compliance.

The position supports regulatory readiness and ensures timely start dates.

Qualifications

• Experience coordinating pre-employment steps, background checks, and health screenings.
• Healthcare recruitment experience is preferred.
• Familiarity with I-9, references, and education verifications.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office.

Responsibilities

• Administer pre-employment process for new hires.
• Coordinate background screens, health physicals, and drug testing.
• Enter new hire information into the employee database.
• Maintain accurate, regulatory-compliant files for new hires and contractors.
• Generate reports and support regulatory reviews.
• Schedule occupational health appointments.
• Assist with Workday access.
• Perform other duties as assigned.

Skills

Onboarding processes

Attention to detail

Time management

Independent worker

Communication

Education

Bachelor's degree in HR or related field

Tools

Workday

HealthStream

Applicant Tracking System

Job description

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast.

Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4-star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS).

Education

• Bachelor's degree in human resources, Business, HR Management, or related field preferred

Experience / Qualifications

• Minimum of 2 years Human Resources experience, with an emphasis in new hire onboarding; healthcare experience preferred.
• Recruitment experience is strongly preferred
• Experience with Application Tracking Systems
• Able to multitask.
• Demonstrated ability to work independently and with structure.
• Must be organized.
• Ability to work in a fast-paced environment.
• Proficient in Microsoft Office products

Position Summary

The Onboarding Coordinator will administer pre-employment process, coordinate, and follow up with all new hires including background screening, employee health physicals, drug testing and any other position requirements. Onboarding Coordinator will ensure all pre-employment requirements are met upon start date.

• Ensure completion of new hire paperwork, background screen, I-9s, references, and education checks.
• Ensure all new hire team member files are accurate and compliant to meet regulatory requirements.
• Ensure all new hire contractor files are accurate and compliant to meet regulatory requirements.
• Enter all new hire information into employee database.
• Onboard all new hires
• Add all new hires who have gone through onboarding process to the New Hire Orientation Spreadsheet
• Maintain New Hire Orientation Spreadsheet and distribute to leadership prior to each orientation.
• Generate reports from database.
• Attend meetings as requested to review employee files in preparation for regulatory reviews with agencies (JCAHO, AHCA, etc.,)
• Schedule new hires for new hire Occupational Health appointments
• Enter contractors into appropriate database.
• Oversee JMC team member/Contractor parking initiative and decal compliance.
• Assist team members with Workday and Health Stream access.
• Performs other duties as assigned.

Team Member Competencies

Establishing Relationships

Builds effective networks, working relationships, and alliances in order to collaborate effectively within department and organization. Can relate to all kinds of people regardless of background; find topics and common interests that can be used to build rapport with others.

Peer Support

Provides guidance and feedback to help others strengthen knowledge/skills needed to accomplish tasks, solve problems, and perform effectively within the team.

Inspiring and Motivating Others

Fosters commitment and cohesiveness by facilitating cooperation and working as a team within the organization toward goal accomplishments. Work well with others, build consensus, and ensure cooperation to complete tasks and positive workflow.

Demonstrating Emotional Intelligence

Exercises self-leadership, self-awareness, and self-regulation; manages emotions so that they are expressed appropriately; leads others by showcasing adaptability, empathy, and social skills.

Acting with Integrity

Interacts with others in a way that is seen as direct and truthful; ensures confidence in individual and organizational motives and representations. Acts in a way that is consistent with personal and organizational values by keeping confidence, promises, and commitments. Clearly states goals and beliefs; informs people of their true intentions, does what they say they will do; follows through on commitments.

Being a Champion for Change and Innovation

Supports people in their efforts to try new things. Things creatively, generates novel and valuable ideas and uses these ideas to develop new or improved processes. Accepts new ways of doing things and adapts to change.

Communicating Effectively

Speaks and writes clearly, conveys information in a concise, organized, and logical manner. Is adept at tailoring the message to fit the interests and needs of the audience. Listens attentively and exercises tact, discretion, and diplomacy when interacting with members of the department and organization.

Promoting Diversity and Inclusion

Treats all people with dignity and respect. Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics. Challenges bias and intolerance. Develops all-inclusive groups in the realms of social interaction and communication. Shows respect for the beliefs of others; encourages and promotes practices that support cultural diversity; discourages behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

Physical Requirements

Requires sitting for long periods of time, also stooping, bending, standing, and stretching. Must have manual dexterity for typing and computer data entry. Able to work under a stressful environment, work independently, capable of making sound decisions, be detail oriented, alert, and self-motivated. Ability to push/pull up to 40lbs., carry and lift up to 20lbs.

This is not necessarily an extensive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change. I have reviewed these job requirements and verify that I can perform all essential functions of this position.