Onboarding Specialist

The CORE Institute | HOPCo; Phoenix (AZ); On-site; USD 48,000 - 64,000; Full time

Job summary

The CORE Institute | HOPCo is seeking an experienced HR Coordinator to support the hiring and onboarding process in Phoenix, AZ. You will coordinate job requisitions, postings, offers, orientation packets, and background checks while ensuring data integrity in the HR system.

You’ll manage onboarding sessions, offer letters, new hire paperwork, and compliance training, and help with badge creation and employee transitions. Strong communication and organization are essential in this role.

Qualifications

• Minimum 3 years of experience in a similar HR onboarding/recruiting role.
• Healthcare experience preferred.
• Experience with recruitment and hiring practices preferred.
• Ability to manage databases and MS Office.
• Strong communication and relationship-building skills.

Responsibilities

• Coordinate the hiring process with hiring managers, including job requisitions and postings.
• Coordinate the new hire process: offer letters, orientation packets, background checks, I-9 verification, and new hire paperwork.
• Schedule onboarding and new employee orientations, including weekly in-person and virtual training.
• Create and maintain employment badges and ensure accuracy of HR records in the system.
• Handle employee verifications and HR service tickets; support employee transitions and changes in status.

Skills

Public speaking

Problem solving

Reporting

HR policies

Stakeholder relations

Education

High school diploma

Tools

Excel

Word

HR databases

Job description

• Coordinates the hiring process with hiring managers to include processing job requisition forms and posting open positions.
• Coordinates the new hire process: sending offer letters, creating orientation packets, follow-up on background checks, drug screens, verification of I-9 documents, and completion of all new hire paperwork.
• Schedules onboarding and corporate New Employee Orientation for new hires.
• Responsible for conducting weekly in-person new hire orientations and virtual training sessions for new hires.
• Creates and maintains employment badges.
• Administers the new hire paperwork process and coordinates the pre-employment process for all employees. Ensures integrity of employee information in the HR system.
• Oversees the transition of transferring employees and changes in employment status.
• Part of a rotation presenting orientation and compliance training for new hires
• Maintain job description database for all employees.
• Responds to requests for verification of employment and other general requests to include HR Service Tickets.

EDUCATION

• High school diploma or equivalent knowledge preferred

EXPERIENCE

• Minimum 3 years of experience in a similar position with like responsibilities and job skills.
• Healthcare experience preferred.

KNOWLEDGE

• Experience with recruitment and hiring practices is preferred
• Managing databases, excel, Word, and various computer software programs

SKILLS

• Public speaking and presenting skills.
• Anticipating and resolving problem situations.
• Preparing reports, correspondence, and spreadsheets.
• Interpreting and explaining human resources policies and practices at a basic level.
• Establishing and maintaining effective working relationships with management, employees, and the public.

ABILITIES

• Meet demanding deadlines and handle multiple projects and priorities.
• Must be comfortable presenting to large groups.
• Establish professional relationships with all employees.
• Maintain confidentiality of sensitive information and employee issues.
• Coordinate various department projects and assignments.

ENVIRONMENTAL WORKING CONDITIONS

• Normal office environment.

PHYSICAL/MENTAL DEMANDS

• Requires sitting and standing associated with a normal office environment.
• Some bending and stretching are required.
• Manual dexterity using a calculator and computer keyboard.

ORGANIZATIONAL REQUIREMENTS

• HOPCo Mission, Vision, and Values must be read and signed.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.