Office Coordinator (Part Time)

Univer. Of Kansas Schoo; Wichita (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

University of Kansas is seeking an Office Coordinator to provide administrative support in a general office environment. You will be the first contact for applicants and visitors, handling phones, mail, scheduling, and a variety of clerical tasks for the MPA administrative office.

The role requires strong Microsoft Office skills, high organization, and the ability to work with multiple managers. Prior healthcare experience is a plus; dependable attendance is essential.

Qualifications

• High school diploma or GED required.
• Six months to one year of related experience.
• Proficient in Microsoft Office (Word/Excel/PowerPoint) and strong organizational and interpersonal skills; healthcare setting preferred.

Responsibilities

• Serve as Receptionist for the MPA administrative office and greet visitors.
• Direct calls and refer to appropriate functions in MPA.
• Provide customer-service oriented support to internal and external customers.
• Answer and route department phones and relay messages promptly.
• Process courier deposits and correspondence daily.
• Distribute courier-delivered materials promptly.
• Prepare outgoing mail and assist with FedEx/UPS shipments.
• Manage daily mail sorting and distribution.
• Maintain inventory of office and kitchen supplies.
• Prepare check requests for office supply vendors.
• Code orders and MSSC roster books.
• Back up Admin Assistant/Office for scheduling, phones, mail.
• Order birthday cards and decorate desks.
• Order business cards.
• Order equipment for operations (computers, printers, stamps).
• Assist with inventory control.
• Verify printer contracts, order toner, update lists.
• Provider CME entries.
• Roster updates and attestation with insurances.
• Coding enrollment forms.
• Filing for HR/Admin.
• Create personnel files for HR.
• Ensure reliable attendance and punctuality.
• Perform other duties as assigned.

Skills

Microsoft Office

Word

Excel

PowerPoint

Education

High School Diploma or GED

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

POSITION SUMMARY

Responsible for administrative support in general office responsibilities and clerical duties. The office coordinator is responsible for assigned tasks that are diverse and complex in nature. Is the first contact for applicants, patients and other departmental personnel, both in person and on the phone. Effective communication skills are required due to level of contact with all levels of the organization. Coordinator accepts direction from the Executive Director, Director of Human Resources, Director of Finance, and Billing Manager in the daily operation of the administrative office. Must have the ability to prioritize projects and tasks on a daily basis and demonstrate customer service focused behaviors.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Serve as "Receptionist" to the MPA administrative office by greeting, announcing arrivals and directing people where to go in the office
• Represents the department to all callers and visitors. Must be familiar with all functions of the MPA to refer accurately
• Demonstrate a customer service-focused mentality and behaviors with both internal and external customers
• Answer and direct department phones and relay messages in a timely manner
• Provide Courier with daily deposit and correspondence
• Distribute all Courier-delivered material in a timely manner
• Prepare all outgoing mail and assist with FedEx and UPS shipments
• Responsible for picking up, sorting, and distributing the mail daily for the MPA
• Maintain inventory of office & kitchen supplies and orders as needed
• Prepare Check Requests for Office Supply Vendors and submit to Accounts Payable
• Orders coding & MSSC Roster books
• Back up the Administrative Assistant and Office for: scheduling, phones, generating outgoing mail, FedEx/UPS Coordinator when he/she is out of the office.
• Ordering and sending out birthday cards, decorating staff desks for birthdays, etc.
• Ordering business cards.
• Order equipment necessary for business operations such as computers, print order, stamps, etc..
• Assist with inventory control
• Printer contracts verification, toner ordering, and updating lists
• Provider CME entries
• Roster Updates and Attestation with Insurances
• Coding enrollment forms
• Filing for HR/Admin
• Creating personnel files for HR
• Reliable Attendance and Punctuality
• Other duties as assigned.

Education:

High School Diploma or G.E.D. required.

Experience:

Six months to one year related experience

SKILLS & ABILITIES

Computer Skills:

Extensive knowledge of Microsoft Office, emphasis on Word, Excel and Power Point.

Other Requirements

High organizational skills with the ability to prioritize. High interpersonal skills including demonstrated ability to relate will with others in the execution of duties and the ability to communicate effectively. Team player, self starter, and ability to accept direction from multiple managers. Experience in a healthcare setting preferred. Good track record for implementing activities and bringing them to closure.